Executive Assistant II

Travelport; Poyle; Hybrid; GBP 32,000 - 48,000; Full time

Job summary

Travelport is seeking an Executive Assistant to provide administrative and operational support to members of our leadership team in Slough, relocating to Staines. This role focuses on managing calendars, travel arrangements and cross-functional coordination in a fast-paced tech environment.

You will organise domestic and international travel, prepare meetings, track actions and maintain confidential records, while building solid relationships across the business and ensuring smooth day-to-day

Qualifications

• Experience supporting managers or senior leaders in a professional setting.
• Strong organisational and time management skills.
• Ability to manage multiple tasks and priorities effectively.
• Strong written and verbal communication skills.
• Good stakeholder management and relationship-building abilities.
• High level of professionalism and discretion.
• Experience coordinating travel and managing calendars.
• Proficiency in Microsoft Office, including Outlook, PowerPoint, Word and Excel.
• A proactive and solution-oriented approach to work.

Responsibilities

• Provide day-to-day administrative support to assigned leaders.
• Manage calendars, schedule meetings and coordinate appointments.
• Organise domestic and international travel arrangements, including flights, accommodation and itineraries.
• Process expenses in line with company policies.
• Assist with meeting preparation by coordinating agendas, materials and logistics.
• Support meeting scheduling and take ownership of follow-up actions where required.
• Help manage incoming requests and prioritise activities appropriately.
• Maintain accurate records and documentation.

Tools

Outlook

PowerPoint

Word

Excel

Job description

We are looking for a highly organised and proactive Executive Assistant to provide administrative and operational support to members of our leadership team. This role is ideal for someone who enjoys working in a fast-paced environment and takes pride in delivering excellent administrative support. You will play a key role in ensuring the smooth day-to-day management of executive schedules, meetings, travel arrangements and team activities. The successful candidate will be organised, detail-oriented and able to manage multiple priorities while building effective working relationships across the business Working Pattern: Minimum three days per week in the office, with flexibility to attend additional days based on business needs Slough (relocating to Staines) Your role in action:

• Provide day-to-day administrative support to assigned leaders.
• Manage calendars, schedule meetings and coordinate appointments.
• Organise domestic and international travel arrangements, including flights, accommodation and itineraries.
• Process expenses in line with company policies.
• Assist with meeting preparation by coordinating agendas, materials and logistics.
• Support meeting scheduling and take ownership of follow-up actions where required.
• Help manage incoming requests and prioritise activities appropriately.
• Maintain accurate records and documentation.

Stakeholder Management

• Build positive relationships with internal and external stakeholders.
• Act as a point of contact for routine communications on behalf of supported leaders.
• Work closely with other Executive Assistants and administrative professionals across the business.
• Maintain confidentiality when handling sensitive information.
• Support collaboration across different business functions and teams.

Business & Operational Support

• Coordinate team meetings, offsites, town halls and departmental events.
• Manage meeting logistics, including venue bookings, catering and technology requirements.
• Assist in preparing presentations, reports and supporting documents.
• Track actions and maintain meeting records when required.
• Support team activities, engagement initiatives and leadership events.
• Contribute ideas to improve administrative processes and ways of working.
• Provide ad hoc administrative and project support as needed.

Previous experience in an Executive Assistant, Personal Assistant, Team Assistant or Administrative Assistant role.

• Experience supporting managers or senior leaders within a professional business environment.
• Strong organisational and time management skills.
• Ability to manage multiple tasks and priorities effectively.
• Strong written and verbal communication skills.
• Good stakeholder management and relationship-building abilities.
• High level of professionalism and discretion.
• Experience coordinating travel and managing calendars.
• Proficiency in Microsoft Office, including Outlook, PowerPoint, Word and Excel.
• A proactive and solution-oriented approach to work.

Personal Attributes

• Well organised with strong attention to detail.
• Positive, professional and approachable.
• Proactive and willing to take ownership of tasks.
• Adaptable and comfortable managing changing priorities.
• Collaborative with a team-oriented mindset.
• Reliable and dependable in delivering high-quality support.
• Strong customer-service mentality and commitment to providing excellent administrative support.

Travel obsessed? Big tech fan? Hey, you're in good company. If you want to be part of the industry that makes the world go round, then look no further.

Travelport is the brains behind lots of your travel bookings- plane, car or hotel. Our technology is used to book that magical holiday, infamous bachelorette party or long overdue school reunion. While we can't solve mosquito bites or lost luggage, we can simplify a lot of the technical parts of travel, and we're looking for the best thinkers to help us do it.