EXECUTIVE ASSISTANT

Travelport; Staines-upon-Thames; Hybrid; GBP 36,000 - 46,000; Full time

Benefits offered by this job

25 days annual leave per annum

hybrid working model

pension contribution

private medical

life assurance

personal travel insurance

Job summary

Travelport is seeking an experienced Executive Assistant to support members of the leadership team. The role focuses on day-to-day administrative duties, calendar management, and travel arrangements in a fast-paced setting.

Based in the UK with a minimum three days per week in the office, the position offers hybrid working patterns in Slough, with relocation to Staines as needed. You will coordinate meetings, prepare materials, manage expenses, and support cross-functional teams while

Qualifications

• Previous experience as an Executive/Personal/Team/Administrative Assistant.
• Experience supporting managers or senior leaders in a professional environment.
• Strong organisational and time management skills.
• Ability to manage multiple tasks and priorities effectively.
• Strong written and verbal communication skills.
• Good stakeholder management and relationship-building abilities.
• High level of professionalism and discretion.
• Experience coordinating travel and managing calendars.

Responsibilities

• Provide day-to-day administrative support to assigned leaders.
• Manage calendars, schedule meetings and coordinate appointments.
• Organise domestic and international travel arrangements, including flights, accommodation and itineraries.
• Process expenses in line with company policies.
• Assist with meeting preparation by coordinating agendas, materials and logistics.
• Support meeting scheduling and take ownership of follow-up actions.
• Help manage incoming requests and prioritise activities appropriately.
• Maintain accurate records and documentation.
• Coordinate team meetings, offsites, town halls and departmental events.
• Manage meeting logistics, including venue bookings, catering and technology requirements.
• Assist in preparing presentations, reports and supporting documents.
• Track actions and maintain meeting records when required.
• Support team activities, engagement initiatives and leadership events.
• Contribute ideas to improve administrative processes and ways of working.
• Provide ad hoc administrative and project support as needed.

Skills

Executive Assistant experience

Personal Assistant

Team Assistant

Administrative Assistant

Strong organisational skills

Time management

Stakeholder management

Discretion

Calendar management

Travel coordination

Microsoft Office

Communication skills

Tools

Microsoft Office

Job description

Travel obsessed? Big tech fan? Hey, you’re in good company. If you want to be part of the industry that makes the world go round, then look no further.

Travelport is the brains behind lots of your travel bookings- plane, car or hotel. Our technology is used to book that magical holiday, infamous bachelorette party or long overdue school reunion. While we can’t solve mosquito bites or lost luggage, we can simplify a lot of the technical parts of travel, and we’re looking for the best thinkers to help us do it.

We’re hiring right now for a Executive assistant! Search for #Travelport on LinkedIn and hear from our amazing team.

How you’ll make an impact

We are looking for a highly organised and proactive Executive Assistant to provide administrative and operational support to members of our leadership team.

This role is ideal for someone who enjoys working in a fast-paced environment and takes pride in delivering excellent administrative support. You will play a key role in ensuring the smooth day-to-day management of executive schedules, meetings, travel arrangements and team activities.

The successful candidate will be organised, detail-oriented and able to manage multiple priorities while building effective working relationships across the business

Working Pattern

Minimum three days per week in the office, with flexibility to attend additional days based on business needs Slough (relocating to Staines)

Your role in action

• Provide day-to-day administrative support to assigned leaders.
• Manage calendars, schedule meetings and coordinate appointments.
• Organise domestic and international travel arrangements, including flights, accommodation and itineraries.
• Process expenses in line with company policies.
• Assist with meeting preparation by coordinating agendas, materials and logistics.
• Support meeting scheduling and take ownership of follow-up actions where required.
• Help manage incoming requests and prioritise activities appropriately.
• Maintain accurate records and documentation.

Stakeholder Management

• Build positive relationships with internal and external stakeholders.
• Act as a point of contact for routine communications on behalf of supported leaders.
• Work closely with other Executive Assistants and administrative professionals across the business.
• Maintain confidentiality when handling sensitive information.
• Support collaboration across different business functions and teams.

Business & Operational Support

• Coordinate team meetings, offsites, town halls and departmental events.
• Manage meeting logistics, including venue bookings, catering and technology requirements.
• Assist in preparing presentations, reports and supporting documents.
• Track actions and maintain meeting records when required.
• Support team activities, engagement initiatives and leadership events.
• Contribute ideas to improve administrative processes and ways of working.
• Provide ad hoc administrative and project support as needed.

Could this be you

• Previous experience in an Executive Assistant, Personal Assistant, Team Assistant or Administrative Assistant role.
• Experience supporting managers or senior leaders within a professional business environment.
• Strong organisational and time management skills.
• Ability to manage multiple tasks and priorities effectively.
• Strong written and verbal communication skills.
• Good stakeholder management and relationship-building abilities.
• High level of professionalism and discretion.
• Experience coordinating travel and managing calendars.
• Proficiency in Microsoft Office, including Outlook, PowerPoint, Word and Excel.
• A proactive and solution-oriented approach to work.

Personal Attributes

• Well organised with strong attention to detail.
• Positive, professional and approachable.
• Proactive and willing to take ownership of tasks.
• Adaptable and comfortable managing changing priorities.
• Collaborative with a team-oriented mindset.
• Reliable and dependable in delivering high-quality support.
• Strong customer-service mentality and commitment to providing excellent administrative support.

Where do we start! Our benefits package includes

• 25 days annual leave per annum
• hybrid working model
• pension contribution
• private medical
• life assurance
• personal travel insurance

We believe all employees contribute to the success of the company and should be able to share in that success, which is why all jobs are eligible to participate in our bonus program with any payouts being subject to individual and company performance.

Search for #lifeattravelport & #travelportGDL for our employee stories on LinkedIn!

Your journey at Travelport starts here

We are an equal opportunities employer and will consider all qualified applicants purely on their skills and abilities. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation, if needed.