Senior Executive Assistant – Global Calendar & Travel

Cambridge Consultants; Cambridge; Hybrid; GBP 38,000 - 56,000; Full time

Job summary

Cambridge Consultants is seeking an Executive Assistant to support senior stakeholders across our business units. You will manage complex calendars, organise international travel, and coordinate leadership meetings with a collaborative team approach.

The role is office-based with some flexibility to work from home. You will work with fellow EAs to cover workloads, handle expense reports, prepare presentations and ensure smooth onboarding for new hires.

Qualifications

• Relevant experience in a similar role.
• Experience supporting senior stakeholders in a fast-paced environment.
• Proficiency with MS365 and Teams.
• Comfortable using or learning AI tools such as Copilot for admin tasks.
• Experience coordinating complex international travel.
• Ability to prioritise work and communicate deadlines effectively.
• High attention to detail and accuracy.
• Reliable handling of confidential information.
• Proactive team player with willingness to muck in when required.

Responsibilities

• Provide strategic calendar management and time planning for seniors; schedule complex meetings across multiple time zones.
• Coordinate meetings including minute-taking, supported by AI tools like Copilot.
• Attend senior leadership meetings and progress actions with the team.
• Organise leadership team offsites and ensure materials/logistics are in place.
• Facilitate, record and share internal meetings.
• Manage international travel arrangements per policy.
• Organise conference attendance and related travel.
• liaise with clients when arranging meetings and supporting visits.
• Perform admin tasks: expenses, presentations, and general correspondence.
• Process statements of work and obtain contract signatures.
• Oversee induction and onboarding for new hires.
• Coordinate cover with line manager during leaves.

Skills

Stakeholder management

Attention to detail

Time management

Communication

Proactive teamwork

Tools

Microsoft 365

Microsoft Teams

Copilot

Job description

Cambridge Consultants is seeking an Executive Assistant to support senior stakeholders across our business units. You will manage complex calendars, organise international travel, and coordinate leadership meetings with a collaborative team approach.

The role is office-based with some flexibility to work from home. You will work with fellow EAs to cover workloads, handle expense reports, prepare presentations and ensure smooth onboarding for new hires.