Executive Assistant to Leadership | Travel, Meetings & Ops

Lockton; Greater London; Vor Ort; GBP 35.000 - 55.000; Vollzeit

Zusammenfassung

Lockton LLP is seeking an organised administrator to ensure smooth running of meetings, travel, and diaries. You will support and problem-solve for the team, manage office services and document systems, and coordinate with brokers, clients and underwriters.

The role focuses on executive calendar management, event coordination and adherence to internal procedures, with opportunities to support charity initiatives and onboarding new starters.

Qualifikationen

• Excellent communication skills, both written and verbal, with clients and insurers.
• Strong time management and ability to meet deadlines without compromising quality.
• Outstanding organisational and project management abilities.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint or similar tools.
• Analytical and problem-solving skills, with ability to research and investigate.
• Supportive team player who collaborates effectively with colleagues.
• Willingness to continually learn and develop knowledge.
• High level of confidentiality in handling sensitive information.
• Understanding of Lockton LLP standards, procedures and regulatory environment.
• Ability to use Lockton LLP systems confidently and accurately.

Aufgaben

• Coordinate domestic and international travel arrangements, including visas, flights, accommodation, and transfers.
• Arrange off-site meetings, including venue, transport, IT equipment, and meals.
• Support coordination and management of client events.
• Liaise with brokers, clients, underwriters and assistants for visits, conferences, and meetings.
• Coordinate attendance and rooms for Executive Meetings and track follow-up actions.
• Work with operations and office services and understand systems and platforms used
• Assist with onboarding new starters by coordinating with managers.
• Maintain executive calendars/diaries and ensure availability.
• Provide ad-hoc personal administration support as needed.
• Serve as first point of contact for the team to solve problems.
• Ensure adherence to Lockton LLP procedures and guidelines.
• Support BU charity initiatives and general office management including document management (SharePoint) and stationery orders.

Kenntnisse

Communication

Time management

Organisation

Microsoft Office

Analytical thinking

Teamwork

Confidentiality

Discretion

Attention to detail

Proactivity

Tools

Word

Excel

Outlook

PowerPoint

SharePoint

Jobbeschreibung

Lockton LLP is seeking an organised administrator to ensure smooth running of meetings, travel, and diaries. You will support and problem-solve for the team, manage office services and document systems, and coordinate with brokers, clients and underwriters.

The role focuses on executive calendar management, event coordination and adherence to internal procedures, with opportunities to support charity initiatives and onboarding new starters.