Senior Executive Assistant to C-Suite | Global Travel Tech

Trainline plc; Greater London; Hybrid; GBP 65,000 - 90,000; Full time

Benefits offered by this job

Private healthcare

Dental insurance

Work from abroad policy

2-for-1 share purchase plans

EV Scheme

Festive time off

Family-friendly benefits

Job summary

Trainline plc is seeking an experienced Executive Assistant to be the right-hand partner to the Chief Product Officer and 3 cross-functional VPs. The role supports end-to-end agenda management, gatekeeping for leadership time, and coordination of key meeting cadences.

It is a hybrid role with regular in-office presence to collaborate with EAs and stakeholders. You will manage schedules, travel arrangements, cost-effective itineraries, and cross-functional project support while handling

Qualifications

• Experience supporting at Director/C-Suite level.
• Fast-paced, technology-focused company experience.
• Ability to prioritise and adapt to changing business demands.
• Experience coordinating multiple Executives.
• Ability to work under pressure and meet deadlines.
• Strong attention to detail and organisation.
• Strong relationships across internal and external stakeholders.
• Excellent written and verbal communication skills.

Responsibilities

• Agenda management and scheduling coordination.
• Gatekeeper for leaders' time with strategic vs operational priorities.
• Inbox management and correspondence.
• Support leadership rhythms: planning cycles, QBRs, reviews, offsites.
• Travel management including flights, trains, taxis, visas and accommodation.
• Create and execute cost-effective travel itineraries.
• Event planning in-house and offsite.
• Project support as required.
• Support for new staff.
• Expense management and reporting.
• Cross-functional collaboration with teams.
• Handle confidential information with discretion; build relationships with other EAs.

Skills

Executive support

Calendar management

Gatekeeping

Inbox management

Travel planning

Event planning

Project support

Stakeholder management

Discretion

Communication skills

Job description

Trainline plc is seeking an experienced Executive Assistant to be the right-hand partner to the Chief Product Officer and 3 cross-functional VPs. The role supports end-to-end agenda management, gatekeeping for leadership time, and coordination of key meeting cadences.

It is a hybrid role with regular in-office presence to collaborate with EAs and stakeholders. You will manage schedules, travel arrangements, cost-effective itineraries, and cross-functional project support while handling