Executive Assistant to Founder

Bain and Gray; Greater London; On-site; GBP 40,000 - 55,000; Full time

Job summary

A fast-growing tech start-up in Greater London is seeking an exceptional Executive Assistant to support the Founder. This role involves managing a dynamic schedule, handling email management, and representing the Founder with senior clients. The ideal candidate has proven experience in a fast-paced environment, emotional intelligence, and adaptability. Fluency in Spanish is advantageous. This is a temporary to permanent opportunity in an innovative setting where your contributions will be impactful.

Qualifications

• Proven experience supporting a Founder or C-suite executive.
• Fluent or conversational Spanish is advantageous.
• Emotionally intelligent and adaptable under pressure.

Responsibilities

• Own and orchestrate complex, global scheduling.
• Take full charge of email management.
• Represent the Founder with confidence.

Skills

Email management

Scheduling

Client liaison

Adaptability

Confidentiality

Job description

An innovative, fast-growing tech start-up in the education sector is seeking an exceptional Executive Assistant to support the Founder. This is a rare opportunity to join a dynamic, entrepreneurial environment where no two days are the same – and where your input will genuinely make an impact. The Founder is dynamic and detail-oriented, seeking an emotionally intelligent, highly capable EA who can act as a true right hand – someone equally comfortable in high‑level board meetings as arranging exclusive reservations across Europe. You will manage a fast‑paced, ever‑changing schedule, ensure the Founder’s day runs seamlessly, and act as a trusted gatekeeper and sounding board. This role is ideal for a strategic and proactive EA who thrives in a fluid environment, relishes variety, and enjoys working across both business and personal (approximately 50% business, 50% personal).

Key Responsibilities

• Own and orchestrate complex, global scheduling – ensuring meetings, flights, and engagements run smoothly
• Take full charge of email management, prioritising, flagging, and actioning key communications with precision
• Represent the Founder with confidence, liaising effortlessly with senior clients and stakeholders
• Anticipate needs, spot potential challenges early, and keep operations – both business and personal – running smoothly
• Partner closely with the Founder to streamline the day, support decision‑making, and help turn bold ideas into action

About You

• Proven experience supporting a Founder or C‑suite executive in a fast‑paced, entrepreneurial setting
• Fluent or conversational Spanish is advantageous, though not essential
• Emotionally intelligent, adaptable, and unflappable under pressure
• Confident taking initiative and comfortable knowing when to push back
• Discreet and professional – trusted to handle confidential matters with care
• Willing to go the extra mile and offer flexibility, including out‑of‑hours support

If you are looking to join a forward‑thinking tech start‑up at a pivotal moment of growth, this is the perfect role. You will work closely with the Founder, gain insight into high‑level strategy, and have the autonomy to shape your role as the company scales. Please note, due the immediate need this is a temporary to permanent opportunity.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy