Executive Assistant to Executive Chair

Vistry Group PLC; Gilson; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading UK housebuilder is seeking an Executive Assistant to the Executive Chair in England. The role involves high-level administrative support including managing diaries, handling correspondence, preparing reports, and coordinating events. Candidates should have significant PA experience, excellent organizational skills, and proficiency in Microsoft Office tools. This position offers a competitive salary and benefits including vacation days and medical insurance.

Benefits

Competitive salary

Annual bonus

Private medical insurance

Enhanced maternity/paternity leave

Pension scheme

Qualifications

• Previous experience operating as a PA to Director or Senior Management.
• Excellent command of written English.
• Ability to maintain confidentiality and integrity.

Responsibilities

• Manage Executive Chair’s diary and correspondence.
• Prepare reports and presentations for meetings.
• Coordinate follow-up actions from meetings.

Skills

Diary Management

Stakeholder Management

Excellent Administration skills

Communication skills

Tools

Microsoft Office

Excel

PowerPoint

Outlook

MS Dynamics

Job description

In a Nutshell

We have a great opportunity for an Executive Assistant to Executive Chair to join our team within Vistry Services, at our office in either Coleshill, Solihull or Leicester. As our Executive Assistant to Executive Chair, you will deliver high‑level administrative and organisational support across a broad range of business activities. This includes diary and travel management support, handling correspondence with internal and external stakeholders, preparing reports and presentations, coordinating events, and ensuring deadlines for key corporate and divisional activities are met. The role requires maintaining strong relationshipsтең across the organisation, managing confidential information with discretion, and supporting the Executive Chair and other members of the Divisional team on projects and business improvement initiatives.

We value in‑person collaboration and team culture, but we’re also committed to supporting flexible working where possible. We encourage you to raise any specific requirements during the interview process so we can explore how this could be accommodated.

What’s in it for you

• Competitive basic salary and annual bonus
• Salary sacrifice car scheme available to all employees
• Up to 33 days annual leave plus bank holidays increasing to up to 39 days with service
• 2 Volunteering days per annum
• Private medical insurance, with employee paid cover
• Enhanced maternity, paternity and adoption leave
• Competitive pension scheme through salary sacrifice
• Life assurance at 4x your annual salary
• Share save and share incentive schemes
• Employee rewards portal with many more benefits…

What we would like from you

• Behave in line with our company values – Integrity, Caring and Quality
• Previous experience operating as a PA to Director, Managing Director, Executive or Senior Management
• Diary Management for Senior Management
• Previous experience of full administration support
• Meeting bookings and minute taking
• Managing multiple inboxes
• Excellent Administration skills
• Excellent knowledge and use of systems incl. Microsoft Office, Excel, Powerpoint, Outlook, MS Dynamics подробнее
• Excellent command of written English
• Ability to use discretion and integrity throughout your approach to work
• Excellent communication skills at all seniority levels within the business
• Excellent stakeholder management skills
• Organised with the ability to manage multiple tasks to tight deadlines
• A flexible approach to work to meet the demands of the business

More about the Executive Assistant to Executive Chair role

• Support the Executive Chair’s time: with meeting agendas, reports and other information requirements to ensure all are delivered in a timely manner.
• Review all correspondence (including emails), filtering, prioritising, re‑routing, and responding in a timely and professional manner, both verbally and in writing.
• Provide professional and timely responses toOwners for internal and external stakeholders, including Government bodies, HBF, NHBC, NHQB, and high‑level contacts.
• Support with finalisation and distribution of reports, presentations, and other materials, often of a highly sensitive or confidential nature, ensuring professional standards.
• Prepare correspondence, reports and other documentation as required.
• Collect and collate information for all Executive Chair meetings and key corporate activities, ensuring deadlines are met.
• Support Executive Chair on key projects and business improvement initiatives.
• Regularly extract data from internal systems to create analysis reports.
• CoordinateComplex follow‑up actions from Board and internal meetings.
• Maintain open and transparent communication with internal and external stakeholders, fostering strong relationships across the PLC Board, senior leadership team members, their PAs and the wider team.
• Implement and maintain procedures and processes to improve service delivery.
• Liaise with regional customer service and construction teams on incoming customer issues, highlighting key trends for reporting.
• Deal with incoming mail, allocate items where possible, and draft responses or documentation for signature when appropriate.
• Perform any other duties as required to meet the needs of the Executive Chair.

About us

We build more than homes, we’re making Vistry. Being a responsible developer and award‑winning employer means we live each day through our ethos – doing the right thing. Our behaviours reflect this, as well as our values of integrity, caring and quality, shaping all we do; they empower us to develop sustainable communities across affordable and private housing. We work in a partnership‑led way, and you’ll recognise our renowned brands Bovis Homes, Linden Homes and Countryside Homes. Together with Vistry Works, our manufacturing operation, and the functional support of Vistry Services, we’re a proud UK Green Building Council member, UK top five housebuilder with a five‑star House Builders Federation (HBF) customer satisfaction rating, гориз winner of many awards including Top Employer, Global Top Inspiring Workplaces, and Best for Talent Attraction and Outreach.

Join us in making Vistry.