Executive Assistant to Deputy COO

Queen Victoria Hospital NHS Foundation Trust; East Grinstead; On-site; GBP 25,000 - 30,000; Full time

Job summary

A specialist NHS hospital is seeking an Administrative Assistant to support the Deputy Chief Operating Officer and General Managers. This role involves managing documents, arranging meetings, and maintaining office systems while handling sensitive information confidentially. The ideal candidate will have strong organizational skills and experience in a similar role, with proficiency in MS Office applications. This position is located in East Grinstead, providing a dynamic work environment in a reputable healthcare setting.

Qualifications

• Significant experience working at a senior level for Directors, including diary management.
• Strong administrative and organisational experience to resolve non-routine queries.
• Knowledge of NHS procedures and executive assistant responsibilities.

Responsibilities

• Coordinate reports and gather information from various sources.
• Arrange meetings and document agendas and minutes.
• Provide confidential support dealing with sensitive information.

Skills

Organisational skills

Communication skills

Confidentiality

Time management

Education

QCF (NVQ) level 3 in Secretarial or Business Administration

Further diploma or graduate level qualification

Tools

MS Office (Word, Powerpoint, Excel, Outlook)

Job description

A specialist NHS hospital is seeking an Administrative Assistant to support the Deputy Chief Operating Officer and General Managers. This role involves managing documents, arranging meetings, and maintaining office systems while handling sensitive information confidentially. The ideal candidate will have strong organizational skills and experience in a similar role, with proficiency in MS Office applications. This position is located in East Grinstead, providing a dynamic work environment in a reputable healthcare setting.