Executive Assistant to CEO & CFO | Global Calendar & Travel

All Space Limited; Reading; Hybrid; GBP 40,000 - 65,000; Full time

Job summary

All Space Limited, based in Reading, seeks an Executive Assistant to support the CEO and CFO. The role is based in our Reading offices, 8:00am–5:00pm, Monday to Friday, with occasional remote work upon agreement with the Line Manager.

Responsibilities include managing calendars across time zones, coordinating board-level meetings and travel logistics, producing reports and briefing documents, and handling confidential communications with tact.

Qualifications

• Experience supporting senior executives in fast-paced environments.
• Proven ability to manage calendars across multiple time zones.
• Strong written and verbal communication for high-level stakeholders.

Responsibilities

• Calendar management: maintain complex diaries across time zones and prioritise competing interests.
• Communications: represent executives and handle sensitive correspondence with discretion.
• Decision making & autonomy: exercise discretion and take ownership of tasks.
• Travel & logistics management: plan domestic and international itineraries with contingencies.
• Meeting coordination: organise board-level meetings and related logistics.
• Document production: prepare reports, presentations and briefing papers.
• Executive support: assist the executive team and Head of Operations with ad hoc requests.
• Proven ability to multi-task in a fast-paced environment and adapt to changing priorities.
• Strong interpersonal skills to influence at multiple levels internally and externally.

Skills

Calendar management

Executive support

Stakeholder management

Multitasking

Discretion & confidentiality

Interpersonal skills

MS Office

Time management

Tools

MS Office

Job description

All Space Limited, based in Reading, seeks an Executive Assistant to support the CEO and CFO. The role is based in our Reading offices, 8:00am–5:00pm, Monday to Friday, with occasional remote work upon agreement with the Line Manager.

Responsibilities include managing calendars across time zones, coordinating board-level meetings and travel logistics, producing reports and briefing documents, and handling confidential communications with tact.