Executive Assistant to CEO & CFO | Calendar & Travel

All; Reading; Hybrid; GBP 38,000 - 52,000; Full time

Job summary

All in Reading is seeking an Executive Assistant to support the CEO and CFO. Based in our Reading offices from 8:00am to 5:00pm, Monday to Friday, with the option to work remotely on limited occasions when agreed with the Line Manager.

Some out-of-hour support may be required for time-zone differences. The role covers calendar management across time zones, high-level communications, travel logistics, meeting coordination, document production, and ad hoc executive support.

Qualifications

• Proven track record of supporting Senior/Executive Managers in a fast-paced environment.
• Ability to multi-task, prioritise daily workloads and adapt to changing tasks.
• High level of discretion and confidentiality with strong interpersonal skills.

Responsibilities

• Calendar management across multiple time zones with prioritisation and strategic scheduling.
• High-level communications representing executives in sensitive interactions with stakeholders.
• Travel and logistics management for domestic and international itineraries.
• Meeting coordination for board-level meetings, including logistics and catering.
• Document production: reports, presentations, and briefing materials.
• Provide executive support and handle ad hoc requests from executive team.

Skills

Diary management

Executive support

Meeting coordination

Stakeholder management

Multitasking

Discretion & confidentiality

Tools

MS Office

Job description

All in Reading is seeking an Executive Assistant to support the CEO and CFO. Based in our Reading offices from 8:00am to 5:00pm, Monday to Friday, with the option to work remotely on limited occasions when agreed with the Line Manager.

Some out-of-hour support may be required for time-zone differences. The role covers calendar management across time zones, high-level communications, travel logistics, meeting coordination, document production, and ad hoc executive support.