Executive Assistant to CEO & CFO | Associate Director

Orlaroseassociates; Greater London; On-site; GBP 60,000 - 90,000; Full time

Job summary

Orlaroseassociates in London seeks an experienced Executive Assistant to provide high-level support to the CEO and CFO, while also overseeing the global admin department. The role combines proactive PA duties with strategic coordination across executive communications and schedules.

Responsibilities include extensive diary management, board liaison, travel planning, contract management, and maintaining H&S policies across locations.

Qualifications

• Previous experience working as a PA at CEO / C-Suite level.
• Advanced MS Office skills (Outlook, Excel, Word).
• Experience with HS regulations and local requirements.

Responsibilities

• Extensive diary management.
• Building relationships with key clients and their PAs.
• Preparing paperwork and presentations ahead of meetings.
• Travel bookings and expenses.
• Liaising with board members and scheduling quarterly meetings.
• Daily management of the admin team, including annual appraisals.
• Maintaining and updating the Global Health and Safety policy, and coordinating with local H&S officers to ensure compliance across all locations.
• Managing the Contract Management System, ensuring all contracts and leases globally are entered and renewals/break dates are tracked.
• Supporting global offices with initiatives such as security systems, hot desking, and office equipment.
• Ad hoc projects, including office relocations and moves.

Skills

PA to CEO/C-Suite

Diary management

MS Office proficiency

Work under pressure

Tools

MS Office

Job description

Orlaroseassociates in London seeks an experienced Executive Assistant to provide high-level support to the CEO and CFO, while also overseeing the global admin department. The role combines proactive PA duties with strategic coordination across executive communications and schedules.

Responsibilities include extensive diary management, board liaison, travel planning, contract management, and maintaining H&S policies across locations.