Executive Assistant

All; Reading; Híbrido; GBP 38.000 - 52.000; Jornada completa

Descripción de la vacante

All in Reading is seeking an Executive Assistant to support the CEO and CFO. Based in our Reading offices from 8:00am to 5:00pm, Monday to Friday, with the option to work remotely on limited occasions when agreed with the Line Manager.

Some out-of-hour support may be required for time-zone differences. The role covers calendar management across time zones, high-level communications, travel logistics, meeting coordination, document production, and ad hoc executive support.

Formación

• Proven track record of supporting Senior/Executive Managers in a fast-paced environment.
• Ability to multi-task, prioritise daily workloads and adapt to changing tasks.
• High level of discretion and confidentiality with strong interpersonal skills.

Responsabilidades

• Calendar management across multiple time zones with prioritisation and strategic scheduling.
• High-level communications representing executives in sensitive interactions with stakeholders.
• Travel and logistics management for domestic and international itineraries.
• Meeting coordination for board-level meetings, including logistics and catering.
• Document production: reports, presentations, and briefing materials.
• Provide executive support and handle ad hoc requests from executive team.

Conocimientos

Diary management

Executive support

Meeting coordination

Stakeholder management

Multitasking

Discretion & confidentiality

Herramientas

MS Office

Descripción del empleo

The role is to support the CEO and CFO with activities including calendar management, meetings and travel & logistic management. The successful candidate will be based in our Reading offices between 8:00am and 5:00pm Monday to Friday, with the option to work remotely on limited occasions when agreed with Line Manager. The role requires some out-of-hour support when the Executive team are in other time zones.

• Calendar Management: Managing complex diaries over multiple time zones involving frequent adjustments, prioritisation of competing interests, and strategic time management.
• Communications: High-level communication &relationship management, representing executives in sensitive / strategic interactions with both internal and external stakeholders.
• Decision Making & Autonomy: A high degree of discretion, confidentiality, decision-making and autonomy.
• Travel & Logistic Management: Manage domestic and international itineraries, proactively plan for contingencies ensuring frictionless travel experiences.
• Meeting Co-Ordination: Organise and support board-level meetings, events, co ordinating detailed logistics, catering ensuring a high standard of professionalism.
• Document Production: Produce reports, presentations, and briefing documents
• Executive Support: Supporting the Executive team & Head of Operations with Ad hoc requests.
• Proven track record of providing support to Senior and Executive Managers in a fast paced and changing environment.
• Strong ability to multi-task, prioritise daily workloads and the flexibility to cope with changing tasks and priorities.
• Strong interpersonal skills and the ability to Influence at multiple levels in an organisation and with external stakeholders
• Highly organised individual and high attention to detail with a results-oriented mindset
• High levels of discretion and confidentiality,
• Ability to push back and manage critical situations as they arise.
• Excellent decision-making skills and ability to work on own initiative
• Experience of coordinating large meetings and small events
• Good MS Office experience. Competence in all MS tools and related applications, management systems and procedures.