Executive Officer (EO) - Bill Team Administrator

Brook Street; West End; Hybrid; GBP 168,000 - 240,000; Full time

Job summary

The role requires strong administrative discipline, solid Word/Excel skills, and the ability to work with SharePoint and other systems while maintaining high standards of accuracy and collaboration.

Qualifications

• Strong organisational and administrative skills.
• Proficient in Word and Excel with trackers and hyperlinks.
• Experience arranging meetings and coordinating people and information.
• Clear written and verbal communication with a proactive and collaborative approach.
• SharePoint experience or ability to learn quickly.

Responsibilities

• Coordinate administrative activity across the Bill team and three legal teams, ensuring information is organised and shared promptly.
• Maintain a simplified Bill tracker aligned with the policy tracker, using Microsoft Excel and Word to keep records accurate and accessible.
• Arrange meetings proactively, including client meetings at short notice, and book suitable space using the relevant systems.
• Collate, cross-reference and store Bill correspondence and core documents with clear links for quick access by colleagues.
• Support day-to-day document filing and retrieval for lawyers working on the Bill.
• Build effective working relationships across wider water teams to ensure timely flow of Bill updates.
• Use SharePoint and other systems confidently, following information management requirements.

Skills

Organisational skills

Administrative skills

Communication

Meeting coordination

Attention to detail

Documentation

Tools

Word

Excel

SharePoint

Job description

Executive Officer (EO) - Bill Team Administrator

Location: SW1P 4DF United Kingdom
Working Days / Hours: 37 hours per week, Monday to Friday, 9am-5pm
Working Pattern: Hybrid - minimum 2 days in the office each week
Pay Rate:
Standard rate: £14.99 per hour
Higher rate: £17.54 per hour may be offered if the client feels you have exceptional experience and a strong CV

If you're an organised, people-focused administrator who thrives on keeping information moving and teams aligned, this is a fantastic EO opportunity with our Client, hiring for a reputed client. You'll be supporting a busy Bill team across three legal teams-making it easier for colleagues to share updates, find key documents quickly, and deliver at pace.

What you’ll be doing:

• Coordinate administrative activity across the Bill team and three legal teams, making sure information is organised and shared promptly
• Maintain a simplified Bill tracker aligned with the policy tracker, using Microsoft Excel and Word to keep records accurate and accessible
• Arrange meetings proactively-including client meetings at short notice-and book suitable space using the relevant systems
• Collate, cross-reference and store Bill correspondence and core products, adding clear links so colleagues can locate the latest material fast
• Support day-to-day document filing and retrieval for lawyers working on the Bill
• Build effective working relationships across the wider water teams to help the timely flow of Bill news and updates
• Use SharePoint and other agreed systems confidently, following local information management and record-handling requirements

What you’ll bring:

• Strong organisational and administrative skills, with the ability to prioritise competing tasks and meet deadlines
• Confident Microsoft Word and Excel skills (trackers, structured records and hyperlinks)
• Experience arranging meetings and coordinating people, information and actions
• Clear written and verbal communication, with a proactive and collaborative approach
• A careful, detail-oriented approach to maintaining accurate records and handling information
• SharePoint experience, or the ability to learn it quickly

If you're ready to bring structure, momentum and calm reliability to a team that moves at pace.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.