Executive Assistant & Office Operations Lead

Alchemy Group; City Of London; On-site; GBP 32,000 - 52,000; Full time

Benefits offered by this job

Competitive Remuneration Package

Private Medical Insurance

Pension Plan

Mental & Physical Health Allowance

1 day Work From Home/week

Referral Bonus

Cycle to Work Scheme

Life Assurance

Dynamic career growth in a fast‑gowing

Job summary

Alchemy Group in London is hiring an Office & Executive Assistant to ensure the smooth operation of the office and to provide executive support to the CEO and COO. The role combines high-level administrative duties with proactive office management in a fast-paced environment.

You will coordinate travel, manage diaries, handle communications, organise client meetings, and oversee facilities, budgets, and vendor relationships while maintaining a professional, discreet approach.

Qualifications

• 2+ years' experience in Office Manager/PA/EA roles.
• Experience managing daily office functions, facilities, and H&S compliance.
• Proactive, discreet, and highly professional with strong organizational skills.

Responsibilities

• Provide comprehensive administrative support to CEO/COO, including diary management and meeting prep.
• Coordinate travel arrangements (flights, accommodation, ground transport) and prepare materials.
• Handle inquiries, mail, couriers, and hospitality arrangements for client meetings.
• Liaise with building management for repairs and maintenance, manage access cards and invoices.
• Support budgeting and spend tracking with finance; assist onboarding and employee queries.
• Assist with onboarding of new staff and ad-hoc tasks across teams.
• Provide admin and operational support to related entities under the same UBO when required.

Skills

Office management

Diary management

Travel coordination

Budget tracking

Event coordination

Tools

MS Office

Job description

Alchemy Group in London is hiring an Office & Executive Assistant to ensure the smooth operation of the office and to provide executive support to the CEO and COO. The role combines high-level administrative duties with proactive office management in a fast-paced environment.

You will coordinate travel, manage diaries, handle communications, organise client meetings, and oversee facilities, budgets, and vendor relationships while maintaining a professional, discreet approach.