Executive Assistant & Office Operations Lead

Eque2; Maidenhead; On-site; GBP 40,000 - 55,000; Full time

Job summary

Eque2 in Maidenhead is seeking an experienced Executive Assistant to provide proactive support to the CEO and the wider Executive Leadership Team. The role also oversees day-to-day office management to ensure a professional, welcoming environment.

You will manage the CEO’s diary, arrange travel, coordinate meetings, prepare briefing materials and handle confidential information with discretion. Strong organisation, communication and independent working style are essential.

Qualifications

• Experience in an Executive Assistant or similar role supporting senior leaders.
• Proven ability to support a CEO or Managing Director with discretion.
• Experience in office or workplace management and supplier relations.
• Excellent diary management, meeting coordination and travel planning.
• Strong organisational skills and high attention to detail.
• Excellent written and verbal communication skills.
• Discretion, integrity and professionalism with confidential information.
• Proficiency with Microsoft 365 apps including Outlook, Word, Excel, PowerPoint and Teams.
• Ability to work independently, foresee needs and manage competing priorities.
• Proactive, solutions-focused mindset and strong stakeholder engagement.

Responsibilities

• Proactively manage the CEO’s diary, prioritising meetings and commitments in line with business needs.
• Coordinate internal and external meetings, agendas, materials and follow-up actions.
• Arrange travel, accommodation and detailed itineraries with efficient logistics.
• Screen and manage correspondence with appropriate follow-up.
• Act as a key contact between the CEO and stakeholders, handling communications professionally.
• Prepare documents, presentations and briefing materials as required.
• Oversee Maidenhead office operations, facilities and supplier relationships.
• Support leadership team administration and governance activities as needed.
• Assist with employee experience initiatives and company events in collaboration with People team.

Skills

Diary management

Travel planning

Stakeholder management

Meeting coordination

Discretion

Communication skills

Office management

Microsoft 365

Independent working

Attention to detail

Tools

Outlook

Word

Excel

PowerPoint

Teams

Microsoft 365

Job description

Eque2 in Maidenhead is seeking an experienced Executive Assistant to provide proactive support to the CEO and the wider Executive Leadership Team. The role also oversees day-to-day office management to ensure a professional, welcoming environment.

You will manage the CEO’s diary, arrange travel, coordinate meetings, prepare briefing materials and handle confidential information with discretion. Strong organisation, communication and independent working style are essential.