Executive Operations & Office Assistant

Office Angels; City Of London; On-site; GBP 26,000 - 38,000; Full time

Job summary

Office Angels is seeking a highly organised Operations Assistant for our London office. You will support the Operations team, senior stakeholders and the wider organisation with administrative, office management and operational tasks, acting as the first point of contact for visitors.

This role offers varied responsibilities across diary management, internal and external meetings, facilities coordination, onboarding and basic finance administration, with scope to contribute to process

Qualifications

• Experience in an Operations Assistant, Team Assistant, Office Coordinator, Reception & Administration, or Business Support role.
• Diary and meeting coordination experience using Google Workspace/Gmail.
• Excellent organisational and prioritisation skills, with the ability to manage multiple tasks simultaneously.
• Attention to detail and a commitment to delivering accurate work.
• Professional and confident communication skills, both written and verbal.

Responsibilities

• Coordinate complex diary management and meeting scheduling for senior stakeholders, including Partner-level executives.
• Manage and coordinate internal meetings across the business, including weekly leadership meetings, strategy sessions, and company-wide calls.
• Arrange external meetings, presentations, and feedback sessions, ensuring all associated documentation and follow-up actions are completed.
• Act as the first point of contact for visitors, creating a professional and welcoming office experience.
• Handle incoming telephone calls, correspondence, and post distribution.
• Manage relationships with external office providers and suppliers, acting as the primary day-to-day liaison.
• Oversee the smooth operation of the office environment, including facilities management, office supplies, and IT-related coordination.
• Support and deliver office improvement initiatives and operational projects.
• Arrange internal and external catering, lunches, and hospitality requirements.
• Assist with employee onboarding and offboarding processes, ensuring a seamless employee experience.
• Perform Health & Safety and Fire Warden responsibilities.
• Attend and contribute to operational meetings and team discussions.
• Provide holiday cover for Know Your Customer (KYC) and compliance-related processes.
• Organise company events, team offsites, client entertainment, seasonal celebrations, and social activities.
• Coordinate employee recognition activities, including gifts, cards, and leaving events.

Skills

Diary management

Organisational skills

Prioritisation

Communication skills

Team collaboration

Tools

Google Workspace

Gmail

Job description

Office Angels is seeking a highly organised Operations Assistant for our London office. You will support the Operations team, senior stakeholders and the wider organisation with administrative, office management and operational tasks, acting as the first point of contact for visitors.

This role offers varied responsibilities across diary management, internal and external meetings, facilities coordination, onboarding and basic finance administration, with scope to contribute to process