Executive & Office Assistant — Hybrid, 1 WFH/wk

Alchemy Group; Greater London; On-site; GBP 42,000 - 62,000; Full time

Benefits offered by this job

Competitive remuneration

Private medical insurance

Pension plan

Mental & Physical health allowance

1 day work from home

Referral bonus

Cycle to work scheme

Life assurance

Dynamic career growth

Job summary

Alchemy Group is seeking an organized Office & Executive Assistant to join our London office. The role combines executive support for the CEO/COO with broad office management, ensuring smooth operations in a fast-growing firm.

You will manage diaries, coordinate travel, handle inquiries, oversee facilities, and organise client meetings and events while maintaining compliance and vendor relationships.

Qualifications

• 2+ years in Office Manager/PA/EA or similar role.
• Experience managing daily office functions including facilities, supplies, and H&S compliance.
• Proactive, highly professional, reliable and discreet.
• Ability to handle sensitive documents confidentially.
• Excellent organisational and prioritisation skills.
• Flexible and able to manage competing demands.
• Attention to detail and accuracy.
• Experience with budget tracking and expense management is advantageous.

Responsibilities

• Provide admin support to CEO/COO, including diary management and meeting preparation.
• Coordinate travel arrangements (flights, accommodation, ground transport).
• Serve as first point of contact for internal and external inquiries and manage communications.
• Handle mail, couriers, and deliveries.
• Organise client meetings and hospitality arrangements (e.g., restaurant bookings, gifts).
• Coordinate office maintenance, liaise with building management, manage access cards and invoices.
• Maintain office supplies and vendor relationships.
• Support internal events and team activities; assist in onboarding new employees.
• Ensure health and safety procedures are followed and assist with budget reporting and travel expense reconciliations.
• Assist legal/finance functions with document packages and notarisation or apostille if needed.

Skills

Diary management

Meeting scheduling

Travel coordination

Communication

Facilities management

Budget tracking

Onboarding

Tools

Microsoft Office

Job description

Alchemy Group is seeking an organized Office & Executive Assistant to join our London office. The role combines executive support for the CEO/COO with broad office management, ensuring smooth operations in a fast-growing firm.

You will manage diaries, coordinate travel, handle inquiries, oversee facilities, and organise client meetings and events while maintaining compliance and vendor relationships.