Executive Assistant & Office Manager — London

Brio Real Estate (UK) Ltd; Greater London; On-site; GBP 42,000 - 62,000; Full time

Job summary

Brio Real Estate (UK) Ltd in London seeks an experienced UK Office Manager & Executive Assistant to keep the London office running smoothly and to support senior leaders with day-to-day operations. This full-time role requires strong organizational skills, discretion and the ability to handle complex calendars, travel, meetings and communications with professionalism.

The successful candidate will coordinate facilities, vendor relationships and office technology, delivering a welcoming,

Qualifications

• At least 5 years of experience in executive assistance, office management or related administrative roles.
• Proven ability to manage complex diaries and travel logistics.
• Excellent written and verbal communication with stakeholders.
• Strong organizational and prioritization skills under changing demands.
• Discretion, confidentiality, and professional judgement.
• Experience coordinating vendors, invoices, and office facilities.

Responsibilities

• Oversee daily London office operations and provide a high-quality workplace experience.
• Welcome visitors, manage access, calls, mail and deliveries.
• Coordinate meeting rooms, calendars, and workspace utilization.
• Plan domestic and international travel itineraries and expense processing.
• Prepare presentations and correspondence for senior leaders.
• Capture meeting notes and follow-up actions to drive decisions.
• Act as point of contact for colleagues, clients, and vendors.
• Collaborate with building management and service providers to resolve issues.

Skills

Executive assistance

Diary management

Travel coordination

Office management

Facilities coordination

Vendor management

Tools

Microsoft 365

Outlook

Teams

Word

PowerPoint

Excel

Job description

Brio Real Estate (UK) Ltd in London seeks an experienced UK Office Manager & Executive Assistant to keep the London office running smoothly and to support senior leaders with day-to-day operations. This full-time role requires strong organizational skills, discretion and the ability to handle complex calendars, travel, meetings and communications with professionalism.

The successful candidate will coordinate facilities, vendor relationships and office technology, delivering a welcoming,