Executive Office & Operations Coordinator

Confidential; Greater London; On-site; GBP 25,000 - 32,000; Full time

Job summary

Office Angels is seeking an organised Operations Assistant to join our London office. You will support the Operations team, senior stakeholders, and the wider organisation across a broad range of administrative and office management tasks.

As front of house you will welcome visitors, manage calls and post, and coordinate meetings. The role offers exposure to finance, compliance, and HR processes with potential for long-term progression.

Qualifications

• Experience in an Operations Assistant, Team Assistant, Office Coordinator, Reception or Business Support role.
• Diary and meeting coordination using Google Workspace/Gmail.
• Strong organisation and prioritisation with multi-tasking ability.
• Proactive communicator with attention to detail and accuracy.

Responsibilities

• Coordinate complex diary management for senior stakeholders, incl. partners.
• Organise internal meetings and leadership sessions with docs and actions.
• Arrange external meetings, prepare materials and follow-ups.
• Welcome visitors, handle calls and post distribution.
• Manage relationships with office providers and suppliers.
• Oversee facilities, supplies and IT coordination.
• Support office projects and improvement initiatives.
• Organise catering, events and staff onboarding/offboarding.
• Contribute to Health & Safety and Fire Warden duties.

Skills

Organisational skills

Diary management

Executive coordination

Attention to detail

Tools

Google Workspace

Gmail

Office IT systems

Job description

Office Angels is seeking an organised Operations Assistant to join our London office. You will support the Operations team, senior stakeholders, and the wider organisation across a broad range of administrative and office management tasks.

As front of house you will welcome visitors, manage calls and post, and coordinate meetings. The role offers exposure to finance, compliance, and HR processes with potential for long-term progression.