Executive Assistant, EU Data Center Team

Prologis; City Of London; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

A leading logistics real estate company is seeking an Executive Assistant to support the EU Data Center Team in London. This role combines executive assistant duties with team support, emphasizing organization and communication skills. Ideal candidates will bring experience in a corporate environment and proficiency in MS Office, along with a flexible approach to work. Competitive benefits and a hybrid working model are offered.

Benefits

Flexible hybrid working model

Vacation days

Pension allowance

Health insurance allowance

Commuting allowance

Annual bonus eligibility

Qualifications

• Prior experience as an Executive Assistant or Senior Administrative Assistant, preferably in an international environment.
• Ability to manage multiple tasks and deadlines with accuracy.
• Flexible and collaborative team player.

Responsibilities

• Manage calendars for executives and resolve conflicts.
• Arrange domestic and international travel logistics.
• Organize and coordinate meetings and events.

Skills

Organizational skills

Time-management

Communication skills

Interpersonal skills

Proficiency in MS Office

Job description

Overview

Job Title: Executive Assistant, EU Data Center Team

Company: Prologis

Executive Assistant

Position: Executive Assistant

Location: Amsterdam or London

Reporting to: SVP, Head of Data Centers Europe

Department: Europe Data Center Team

Why join Prologis?

At Prologis, we don’t just manage logistics real estate, we power global commerce. With over 1.2 billion square feet in 19 countries, we partner with the world’s most innovative companies (Amazon, BMW, DHL, FedEx, Pepsi) to help them run smarter, faster, and more sustainably.

Now, we’re expanding our Europe Data Centre Team — and we’re looking for a skilled Executive Assistant who thrives in a dynamic, international environment.

What You’ll Do

This role blends executive assistant duties (25%) with team support (75%), giving you variety, impact, and visibility across the business.

Executive Assistant (25%)

• Manage calendars for executives/department heads; resolve conflicts and prioritize commitments.
• Arrange domestic and international travel, including logistics, visas, and itineraries for executives/department heads.
• Organize and coordinate meetings, training, offsites, and departmental events.
• Maintain discretion and confidentiality when handling sensitive information.

Team Support (75%)

• Develop, collect, and prepare information used for presentations/meetings for department heads and the regional Data Centre team. Issue meeting notes and follow-up actions as required.
• Assist with gathering information and data entry for project status reporting.
• Review and track expense reports from the development team prior to department head approval.
• Assist team members with creation and implementation of processes.
• Liaise with the legal team on routine matters (e.g., NDAs).
• Finance support: assist with invoicing, purchase orders, and related financial administration.
• Support onboarding of new team members.
• Help govern program/project folder structures.
• Demonstrate willingness to pitch in and take on new projects as requested.
• Provide additional ad hoc departmental support as needed.

Qualifications & Experience

• Prior experience as an Executive Assistant or Senior Administrative Assistant, preferably within an international corporate environment.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks and deadlines with accuracy.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office (Word, Outlook, Excel, PowerPoint).
• Ability to work with discretion and maintain confidentiality.
• Self-motivated, flexible, and collaborative team player.

What’s in it for You?

• Opportunity to work with a high-performing, international team in a dynamic growth sector.
• Career development within a global organization.
• Flexible hybrid working model.
• Competitive benefits including vacation days, pension, health insurance allowance, commuting allowance, and annual bonus eligibility.
• A collaborative work environment that values initiative and professional growth.
• Benefits will vary based on location (Amsterdam or London).

People First

As a successful global enterprise, Prologis has never lost sight of what matters most - our strong belief that our people are the most important part of our business. And because of that, we provide a generous total rewards package and dedicate both time and resources to leadership development. Our team is intentional about cultivating a culture rooted in diversity, equity, and inclusion so that everyone at Prologis feels a sense of belonging.

Employment Details

Employment Type: Full time

Location: Amsterdam, Netherlands

Additional Locations: London, England