Executive Assistant - Employment & Pensions

Birchrose Associates; City Of London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading international law firm in the City of London is seeking a proactive Executive Assistant for a 12-month fixed-term contract. You will provide comprehensive support to Partners, managing diaries, organising travel, and coordinating meetings. The ideal candidate has at least 4 years of experience, especially in legal environments, and exhibits advanced skills in Microsoft Office. This full-time role offers a hybrid working model and an excellent benefits package.

Benefits

Excellent benefits package

Hybrid working model

Qualifications

• Minimum 4 years of experience in a Legal PA or Executive Assistant role.
• Proven experience supporting Partners in legal practice areas.
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint.

Responsibilities

• Manage and maintain Partner and Fee Earners' diaries.
• Organise travel arrangements and handle bookings.
• Prepare agendas, presentations, and client correspondence.
• Coordinate the billing process for Fee Earners.

Skills

Diary management

Travel coordination

Communication skills

Attention to detail

Microsoft Office proficiency

Job description

The Firm

An award-winning, Top 40 international law firm is seeking an experienced Executive Assistant to join their City of London office on a 12-month fixed-term contract.

The Opportunity

This is a fantastic opportunity for a highly organised and proactive Executive Assistant to provide first-class support to Partners, including the Group Head of Pensions. You will play a key role in ensuring the smooth running of day-to-day operations, demonstrating exceptional attention to detail and initiative at all times. Duties to include:

• Managing and maintaining Partner and Fee Earners' diaries, making appointments and coordinating internal and external client meetings
• Arranging the booking of meeting rooms, video conference facilities, cars, refreshments, restaurants etc.
• Management of Fee Earners' inboxes when they are out of the office, monitoring and responding to post and/or emails
• Organising travel arrangements, booking and confirmation of reservations, flights, hotels, car transfers, ordering currency and expense claims and producing detailed itineraries
• Typing and drafting client correspondence
• Preparation of agendas, presentations and meeting papers, including print production
• Coordinating the billing process on behalf of the Fee Earners'
• Ensure all new client matter/onboarding processes are completed accurately

This Executive Assistant opportunity is a full time, 12-month fixed-term contract role, working Monday - Friday, 9.30am - 5.30pm

The Requirements

• Minimum 4 year's experience in a Legal PA or Executive Assistant role (essential)
• Proven experience supporting Partners within either Pensions, Immigration, Employment, or Private Wealth practice areas (essential)
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint
• Experience in billing, diary and inbox management, and travel coordination

Vacancy Highlights

• Hybrid working (3 days based in the office and 2 days working from home)
• Excellent benefits package

Application Process

To be considered for this opportunity please contact Birchrose Associates for a confidential discussion.

Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.