Executive Assistant - 9 Month FTC

Office Angels; City Of London; On-site; GBP 38,000 - 42,000; Full time

Job summary

A prominent recruitment agency in London seeks an organised Executive Assistant for a prestigious legal team. You will support diverse administrative functions, including diary management and marketing events. The role requires strong communication skills and proficiency in Microsoft Office. Benefits include private medical insurance and a pension scheme. This is a full-time, fixed-term contract for 9 months, located on-site in Temple, London.

Benefits

Private Medical Insurance

Pension scheme

22 days holiday + 8 bank holidays

Qualifications

• Strong written communication skills and excellent organisational abilities.
• Proficiency in Microsoft Word and Excel, with a keen attention to detail.
• Ability to work efficiently both independently and as part of a team.
• Experience in diary management and a professional telephone manner.
• A commitment to confidentiality and understanding of GDPR requirements.

Responsibilities

• Manage annual renewals for Practising Certificates and Professional Indemnity Insurance.
• Coordinate internal meetings and support senior management with scheduling.
• Assist in organising mini-pupillages and university events.
• Support the Marketing Manager in coordinating events and trips for senior management.

Skills

Organisational skills

Written communication

Microsoft Word

Microsoft Excel

Diary management

Job description

Executive Assistant (Fixed Term Contract) – Temple, London

Location: Temple, London

Contract Length: 9 months (Maternity Cover, potential to extend!)

Salary: £38,000 - £42,000 per annum

Overview

Are you an organised and proactive professional with a passion for supporting a dynamic team? Our client, a prestigious barristers' chambers in Temple, is seeking an enthusiastic Executive Assistant to join their thriving organisation. If you thrive in a busy environment and enjoy managing diverse administrative functions, this is the perfect opportunity for you!

Why Join Us?

• Work in a vibrant and professional environment located just 4 minutes from Temple train station.
• Be a crucial part of a leading legal team, specialising in commercial, public & regulatory, competition, sport, financial services, and employment law.
• Contribute to a collaborative workplace that values your input and encourages your professional growth.

Key Responsibilities

As an Executive Assistant, you'll play a pivotal role in the administration of chambers, including:

Barrister Administration:

• Manage annual renewals for Practising Certificates and Professional Indemnity Insurance.
• Oversee onboarding/offboarding processes for new tenants and members.
• Organise in-house training and maintain CPD requirements.
• Provide ad hoc support to the Head of Chambers and members, including diary and travel management.

General Administration:

• Coordinate internal meetings and support senior management with scheduling.
• Assist Finance Manager with invoicing and expenses.
• Provide general administrative support as needed.

Pupillage Administration:

• Assist in organising mini-pupillages and university events.
• Prepare welcome packs and coordinate logistics for pupillage-related events.

Marketing and Events Support:

• Support the Marketing Manager in coordinating events and trips for senior management.
• Help arrange marketing-related logistics and materials.

Day-to-Day Tasks:

• Oversee weekly chambers tea and drinks, and organise gifts for special occasions.
• Maintain and update administration intranet pages and newsletters.

What We're Looking For

The ideal candidate will have:

• Strong written communication skills and excellent organisational abilities.
• Proficiency in Microsoft Word and Excel, with a keen attention to detail.
• Ability to work efficiently both independently and as part of a team.
• Experience in diary management and a professional telephone manner.
• A commitment to confidentiality and understanding of GDPR requirements.

Contract Terms

• Core working hours: 9 am - 6 pm (one hour for lunch).
• 5 days per week in office during probation (3 months), 1 day from home thereafter.
• 22 days holiday + 8 bank holidays, with specific holiday limitations during legal term times.
• Private Medical Insurance and pension scheme membership.

Excited to Join Us? If you're ready to take on this exciting challenge and become a key player in our client's legal team, we'd love to hear from you! Apply now.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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