Executive Assistant

Smart10Ltd; Sandridge; On-site; GBP 36,000 - 40,000; Part time

Job summary

A further education client in St Albans is seeking an experienced Executive Assistant to provide high-level support to the Senior Leadership Team and the Principal's Office. Responsibilities include managing complex diaries, delivering accurate meeting minutes, and ensuring smooth office operations. The ideal candidate will have extensive office experience, excellent communication skills, and proficiency in Microsoft Office. This interim role offers a salary ranging from £36,000 to £39,500 per annum and involves a commitment of 37 hours per week, Monday to Friday.

Responsibilities

• Support the smooth operation of the Office.
• Manage your workload effectively, prioritizing tasks.
• Provide administrative support to the Senior Leadership Team.
• Record clear, accurate minutes during meetings.
• Process correspondence for Senior Managers.
• Coordinate events and support external visitors.

Skills

Office environment experience

Proficient in Microsoft Office

Excellent communication skills

Customer-oriented attitude

Ability to produce accurate minutes

Strong interpersonal skills

Job description

Job Title: Executive Assistant

Salary: £36,000 - £39,500 per annum

Location: St Albans

Contract: Interim

Hours: Monday to Friday - 37 hrs per week

An excellent opportunity has arisen with one of our further education clients for an experienced professional to provide high-level executive support to the Senior Leadership Team and the Principal's Office. The role includes managing complex diaries and inboxes, delivering accurate and timely minutes, and supporting the successful delivery of key projects.

Key Responsibilities

• Support the smooth and efficient operation of the Office, collaborating closely with teams
• Manage your own workload effectively, prioritising tasks to ensure high-quality service delivery
• Provide administrative support to the Senior Leadership Team, including accurate logging and filing of key data
• Attend meetings to record clear, accurate minutes and track follow-up actions
• Build an understanding of the clients strategy to accurately interpret information and produce reports and data
• Process incoming correspondence for Senior Managers and ensure timely responses internally and externally
• Coordinate events, including open days, internal staff events, and external stakeholder functions
• Arrange and support external visitors, including parking coordination, greeting, and hospitality
• Provide support and cover for the wider administration team when needed

Skills Required

• Experience of working in an office or equivalent environment and compliance with Health and Safety, Safeguarding, Prevent, Equality, Diversity and Inclusivity or other legal requirements
• Proficient user of Microsoft office package and experience of data systems
• Confident and clear communicator possessing excellent organisational, verbal and written skills
• Customer orientated with a positive, driven, enthusiastic and professional outlook
• Ability to produce accurate minutes within tight deadlines and effectively follow up actions
• Excellent interpersonal skills that include patience, tact, understanding and discretion / confidentiality, with both internal and external stakeholders

Thank you for your interest in this vacancy, which is being advertised by Smart10 Recruitment Group, who are acting as an employment agency / business. Your application will be considered in competition with others, and we will contact you within 3 working days if you have been shortlisted.