Executive Assistant

Optima Recruitment; Leatherhead; Hybrid; GBP 45,000 - 50,000; Full time

Job summary

A leading recruitment agency is seeking an experienced Executive Assistant to provide high-level administrative support to its executives. This role requires exceptional organizational and communication skills, managing complex schedules, and engaging with stakeholders effectively. Candidates should have experience supporting senior leaders in fast-paced environments. The position offers a salary between £45,000 – £50,000, with benefits including hybrid work, free parking, and 25 days holiday.

Benefits

Free parking

25 days holiday

Excellent company benefits

Qualifications

• Experience as an Executive Assistant or senior-level administrator.
• Experience supporting C-Suite or senior leaders.
• Exposure to project work or operational coordination.

Responsibilities

• Provide proactive administrative support to executives.
• Manage complex diaries and scheduling.
• Act as primary contact for stakeholders.
• Create high-quality presentations and reports.

Skills

Organizational skills

Communication skills

Time management

Microsoft Office proficiency

Problem-solving skills

Education

Qualifications in business administration

Job description

Executive Assistant

The Executive Assistant (EA) will provide high-level administrative support to the CEO, CFO, and wider Executive Team. The role ensures leadership can focus on strategic priorities by managing schedules, anticipating needs, and maintaining smooth day-to-day operations. Acting as a central point of coordination, the EA supports effective communication, organisation, and collaboration across the business.

• £45,000 – £50,000
• Leatherhead
• Monday to Friday, 9:00 am – 5:30 pm
• Hybrid
• Free parking
• 25 days holiday
• Excellent company benefits

Key Responsibilities

• Provide proactive administrative support to the CEO, CFO, and Executive Team, anticipating needs and resolving issues ahead of time.
• Manage complex diaries, priorities, and scheduling to ensure efficient use of executive time.
• Represent the Executives with professionalism, discretion, and confidentiality at all times.
• Prepare logistics and relevant information in advance of meetings and deadlines.
• Assist with preparation of board packs.
• Support the company's internal meeting rhythm and ensure consistency across meeting owners.
• Carry out project research and operational support tasks as required by the leadership team.
• Create and format high‑quality presentations, reports, and briefing materials for internal and external audiences.
• Act as the primary point of contact for internal and external stakeholders, ensuring timely and accurate communication on behalf of the Executives.
• Arrange complex travel itineraries, accommodation, and logistics for domestic and international trips, including expense reconciliation.
• Maintain accurate records, filing systems, and ensure compliance with company policies and confidentiality standards.
• Build strong relationships across the organisation and with external partners to facilitate smooth communication and collaboration.

Aptitude, Skills & Abilities

• Exceptional organisational skills with the ability to anticipate needs and plan ahead.
• Excellent written and verbal communication skills with confidence engaging across all levels.
• Strong prioritisation and time management skills, especially in a fast‑paced environment.
• High proficiency in Microsoft Office – including Outlook, Excel, Word and PowerPoint.
• Sound judgement, strong problem‑solving skills, and the ability to work autonomously.

Behaviours and Attributes

• Discreet, trustworthy, and confident handling highly sensitive information.
• Calm, solutions‑focused, and resilient when managing competing priorities.
• Proactive, resourceful, and forward‑thinking with a natural instinct for anticipating requirements.
• Collaborative and relationship‑driven, with strong interpersonal skills and a positive presence.
• Dependable and consistent in delivery, follow‑through, and attention to detail.

Relevant Experience & Qualifications

• Experience as an Executive Assistant, Personal Assistant, or senior‑level administrator.
• Experience supporting C‑Suite or senior leaders within a fast‑paced organisation (desirable).
• Exposure to project work, research tasks, or operational coordination (desirable).
• Experience within tech‑driven, commercial, or corporate environments is advantageous.
• Qualifications in business administration or related fields are a plus but not essential.

Other Information

Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3‑month probation period), you will receive a £100 retail voucher of your choice.

Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

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Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.