Executive Assistant

Pertemps Bond; Greater London; Hybrid; GBP 34,000 - 42,000; Full time

Benefits offered by this job

Hybrid working pattern

25 days annual leave

Bank holidays + extra days around Xmas

Pension scheme

Season ticket loan

Ongoing training and development

Job summary

Pertemps Bond is seeking an experienced Executive Assistant to support senior leaders in a fast-paced charity environment in Central London with hybrid working. The role involves managing complex diaries, travel, meetings and a range of administrative duties to ensure leadership operates effectively.

You will coordinate meetings, prepare documents, maintain confidentiality, handle sensitive information and support broader administrative activities across the team in a governance-focused setting.

Qualifications

• Proven experience supporting senior leaders as an Executive Assistant or Personal Assistant
• Strong diary management experience and ability to balance priorities
• Experience organising meetings, travel and logistics
• Excellent organisational and time management skills
• Strong communication and interpersonal abilities
• Experience handling confidential information with discretion
• Ability to work independently, use initiative and exercise judgement
• Comfortable working under pressure and adapting to changing priorities
• Experience processing invoices and working with budgets
• Advanced Microsoft Office 365 skills (Outlook, Word, Excel, PowerPoint, Teams, SharePoint, OneDrive)
• Ability to build professional relationships with a diverse range of stakeholders
• Experience in governance-focused environments within charity/public sector

Responsibilities

• Provide high-level executive support to senior leaders, acting as a trusted point of contact
• Manage complex diaries, coordinate meetings and travel arrangements
• Prepare documentation, briefings and presentations; draft and organise schedules
• Attend meetings and provide note-taking and follow-up actions
• Maintain confidentiality and professionalism handling sensitive information
• Support wider administrative and operational activities of the team
• Coordinate meetings and events, including venue booking, catering and logistics
• Process invoices and expenses against budgets
• Ensure data protection compliance and internal policies
• Collaborate with colleagues to provide cover when required

Job description

Executive Assistant
Sector Charity

Location Central London (Hybrid Working)

Salary £38,000 per annum plus benefit

Working Pattern: Full-time, Permanent (35 hour week)

Are you an experienced Executive Assistant who thrives in a fast-paced environment and enjoys supporting senior leaders? This is an excellent opportunity to join a collaborative and purpose-driven organisation where you will play a key role in ensuring senior leadership operates effectively and efficiently.

We are looking for a highly organised and proactive professional who can manage complex schedules, coordinate meetings and events, and build strong relationships with a wide range of stakeholders. You will be comfortable handling sensitive information, adapting to changing priorities, and taking ownership of your work.

About the Role

As Executive Assistant, you will provide high-level support to senior leaders, acting as a trusted point of contact and ensuring their day-to-day activities run smoothly.

You will manage complex diaries, coordinate meetings and travel, prepare documentation, organise events, and handle correspondence with professionalism and discretion. The role involves working with senior stakeholders across a complex organisational structure, requiring strong judgement, excellent communication skills, and the ability to quickly understand business priorities.

Alongside supporting senior leaders, you will contribute to the wider administrative and operational activities of the team, helping to deliver an outstanding internal service.

Key Responsibilities

Executive Support

• Serve as the first point of contact for allocated senior leaders.
• Proactively manage busy and complex diaries, ensuring schedules are effectively coordinated.
• Arrange meetings, appointments, travel, accommodation, and related logistics.
• Review and prioritise incoming emails, correspondence, and telephone enquiries.
• Draft, prepare, and coordinate documents, briefings, presentations, and schedules.
• Support senior leaders in managing competing demands and priorities.
• Organise and coordinate meetings and events, including venue booking, catering, and logistics.
• Attend meetings when required and provide administrative support, including note-taking and follow-up actions.
• Maintain confidentiality and professionalism when handling sensitive information.

Team and Operational Support

• Provide wider administrative support across the department.
• Assist with the organisation of internal and external meetings, both online and in person.
• Process invoices and expenses against agreed budgets.
• Ensure compliance with data protection requirements and organisational policies.
• Collaborate with colleagues to provide cover and support when required.
• Undertake additional responsibilities appropriate to the role.

What We're Looking ForEssential Skills and Experience

• Proven experience supporting senior leaders as an Executive Assistant or Personal Assistant.
• Strong diary management experience, balancing multiple priorities and deadlines.
• Experience organising meetings, events, travel, and logistics.
• Excellent organisational and time management skills.
• Strong communication and interpersonal abilities.
• Experience handling confidential and sensitive information.
• Ability to work independently, use initiative, and exercise sound judgement.
• Comfortable working under pressure and adapting to changing priorities.
• Experience processing invoices and working with budget information.
• Advanced Microsoft Office and Microsoft 365 skills, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and OneDrive.
• Ability to build strong professional relationships with a diverse range of stakeholders.
• Experience working within a complex organisation, membership body, charity, public sector
• Experience supporting leaders within governance-focused environments.

What You'll Bring

• A proactive and positive approach.
• Strong attention to detail.
• Excellent problem-solving skills.
• Professionalism, discretion, and integrity.
• A commitment to continuous learning and development.
• Flexibility and a willingness to support the wider team when required.

Benefits

• Hybrid working with a typical pattern of three days in the office and two days working remotely.
• Flexible working arrangements through a flexi-time scheme.
• 25 days annual leave, increasing with service.
• Bank holidays plus additional days over the Christmas and New Year period.
• Pension scheme.
• Season ticket loan after successful completion of probation.
• Ongoing training and development opportunities.

If you are an organised, adaptable, and relationship-focused Executive Assistant looking for your next challenge, we would love to hear from you.