Executive Assistant

St. James'S Place; Greater London; Hybrid; GBP 40,000 - 56,000; Full time

Benefits offered by this job

Discretionary annual bonus

Private Medical Insurance

Generous Pension Scheme

Enhanced Parental Leave

Protection Benefits

EV salary sacrifice scheme through Tus

Job summary

St. James's Place is seeking an experienced Executive Assistant to provide dedicated support to the Chief Client Officer, with a matrix reporting line supporting up to two Senior Directors.

This pivotal role sits at the heart of the business, coordinating complex schedules and ensuring leaders can focus on strategic priorities. You'll manage diaries, communications, prepare briefings and minutes, and support business initiatives in a fast-paced, confidential environment.

Qualifications

• Proven experience providing Executive Assistant support to Executive Directors, C-suite leaders or multiple senior stakeholders within a complex organisation.
• Advanced diary, inbox and stakeholder management skills, with the ability to prioritise effectively and make sound decisions independently.
• Strong proficiency across Microsoft Office applications, including Outlook, PowerPoint, Teams and Excel.
• Excellent organisational, communication and relationship management skills, with the ability to handle sensitive information discreetly and professionally.

Responsibilities

• Managing complex and constantly evolving diaries, ensuring leaders' time is prioritised effectively and aligned to strategic objectives.
• Acting as a gatekeeper, handling requests, communications and stakeholder access with good judgement and discretion.
• Preparing meeting briefings, agendas, papers and minutes, ensuring actions are tracked and delivered.
• Coordinating travel arrangements, including itineraries, logistics and contingency planning.
• Handling confidential information with the highest levels of professionalism and discretion.

Skills

Executive support experience

Diary management

Inbox management

MS Office proficiency

Tools

Microsoft Office

Job description

Are you ready to chart your own career path? With our refreshed strategy, we’re building on our rich heritage and transforming our business to be more scalable and efficient, unlocking the capabilities needed for future success. This includes significantly investing in technology, streamlining the way we work and creating an environment where colleagues feel engaged, empowered and accountable; where they can show up, speak up and perform - because we believe in the difference our work makes.

At a glance:

Location: London - Paddington/ Lombard Street Office

Workplace Type: Hybrid (3-4 days in the office, approx one day in Paddington and 3 in Lombard)

Employment Type: 8 month Fixed-Term Contract

Seniority: Associate

About the Role

We're looking for an experienced and highly organised Executive Assistant to provide dedicated support to the Chief Client Officer, with a matrix reporting line supporting up to two Senior Directors within the directorate. This is a pivotal role that sits at the heart of the business, acting as a trusted partner to senior leaders and ensuring they can focus on strategic priorities and delivering against key business objectives.

You’ll be the go-to person for coordinating complex schedules, managing communications, preparing briefings and supporting business initiatives. Working with highly confidential information, you’ll build strong relationships across the organisation, anticipate needs before they arise and provide exceptional support in a fast-paced, dynamic environment.

What You'll Be Doing

• Managing complex and constantly evolving diaries, ensuring leaders' time is prioritised effectively and aligned to strategic objectives.
• Acting as a gatekeeper, handling requests, communications and stakeholder access with good judgement and discretion.
• Preparing meeting briefings, agendas, papers and minutes, ensuring actions are tracked and delivered.
• Managing inboxes and correspondence, including drafting responses, prioritising communications and following up on key actions.
• Crafting high-quality presentations and business materials using Microsoft PowerPoint and other Microsoft Office applications.
• Coordinating local, national and international travel arrangements, including itineraries, logistics and contingency planning.
• Organising and delivering onsite and offsite meetings and events, acting as a key point of contact for attendees and visitors.
• Processing expenses, purchase orders, invoices and supporting procurement-related activities.
• Supporting team administration, including holiday approvals and absence management processes.
• Assisting with projects and business initiatives, helping to coordinate timelines, meetings and stakeholder engagement.
• Building effective relationships with senior leaders, Board-level stakeholders and colleagues across the business.
• Handling sensitive and confidential information with the highest levels of professionalism, integrity and discretion.

About You

You’ll be an experienced Executive Assistant who thrives in a fast-paced environment and enjoys working closely with senior leaders. You are highly organised, proactive and solutions-focused, with the confidence to make informed decisions and handle competing priorities. With outstanding communication and relationship-building skills, you’ll be a trusted partner who consistently delivers high-quality support while maintaining absolute confidentiality.

Essential Criteria

• Proven experience providing Executive Assistant support to Executive Directors, C-suite leaders or multiple senior stakeholders within a complex organisation.
• Advanced diary, inbox and stakeholder management skills, with the ability to prioritise effectively and make sound decisions independently.
• Strong proficiency across Microsoft Office applications, including Outlook, PowerPoint, Teams and Excel.
• Excellent organisational, communication and relationship management skills, with the ability to handle sensitive information discreetly and professionally.

Desirable Criteria

• Experience working within a regulated financial services environment.
• Knowledge of the financial advice, wealth management or broader financial services sector, including an understanding of regulatory requirements and industry standard process.

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What's in it for you?

Whatever stage of life you're in, our benefits are designed to provide the support, flexibility, and peace of mind you need to thrive both at work and beyond.

In addition to our discretionary annual bonus scheme, which reflects both individual and company performance, you'll benefit from a market-leading benefits package tailored to support your wellbeing, financial security, and family life.

Our benefits include:

• 28 days' annual leave plus bank holidays, with the option to purchase up to 5 additional days.
• Private Medical Insurance – company-funded cover for you and your immediate family
• Generous Pension Scheme – a non-contributory employer contribution of 10%, increasing with length of service up to 15%, plus the opportunity to increase this through salary sacrifice
• Enhanced Parental Leave – up to 26 weeks' full pay to support growing families.
• Protection Benefits – company-funded critical illness cover, income protection, and life assurance
• EV salary sacrifice scheme through Tusker

Reasonable Adjustments

We're an equal opportunities employer and want to ensure our recruitment process is accessible and inclusive for all, if you require reasonable adjustment(s) at any stage please let us know by emailing us at

Research tells us that applicants (especially those from underrepresented groups) can be put off from applying for a role if they do not meet all the criteria or have been on an extended career-break.