Executive Assistant

hireful; Bradford; Hybrid; GBP 35,000 - 43,000; Full time

Benefits offered by this job

Pension contributions

Life assurance

Health & wellness benefits

Gym discounts

Job summary

hireful is seeking an experienced Executive Assistant to provide high-level administrative, strategic, and operational support to the Executive Leadership Team. The role serves as a trusted gatekeeper and primary contact for stakeholders, with a hybrid pattern requiring 3 days in Bradford HQ and monthly travel to Peterborough.

You will excel in diary management, board coordination, and confidential financial admin, using MS 365 tools and precise minute-taking.

Qualifications

• Proven experience as PA/EA supporting Senior Executives or Directors.
• Experience in fast-paced, regulated environments preferred (housing local government, social care, education, policing).
• Exceptional written and verbal communication with meticulous minute-taking.
• Flexible approach to hours balancing across week.

Responsibilities

• Provide executive support and manage complex calendars and forward-planning.
• Triage inboxes, draft correspondence, and act as gatekeeper for leadership.
• Coordinate board/committee meetings, papers, agendas, and minutes.
• Arrange domestic travel and related logistics for business activity.
• Build relationships with internal teams, board members, external partners.
• Lead/support ad-hoc projects and leadership events; manage budgets and PO processes.

Skills

Diary management

Inbox & comms

Governance & board support

Travel logistics

Stakeholder engagement

Project & events

Financial administration

MS 365 proficiency

Minute-taking

Tools

Microsoft Teams

Outlook

PowerPoint

Word

Excel

Job description

Are you an experienced, proactive and agile Executive Assistant who thrives in a fast-paced, varied environment?

We are looking for a highly capable EA to provide comprehensive, high-level administrative, strategic, and operational support to members of the Executive Leadership Team.

In this pivotal role, you will act as a trusted gatekeeper, coordinator, and primary point of contact for internal and external stakeholders.

This is a hybrid role working 3 days per week in the Bradford HQ with occasional travel each month to Peterborough. Salary £39,360

What you'll be doing:

• Executive Support & Diary Management: Proactively manage complex calendars, scheduling, and forward-planning to optimise executive time and productivity.
• Inbox & Communications: Monitor, triage, and action incoming communications and requests, drafting correspondence on behalf of leadership where appropriate.
• Governance & Board Support: Coordinate executive board and committee meetings, including paper collation, agenda preparation, room/virtual logistics, minuting, and tracking action points.
• Travel & Logistics: Arrange domestic travel, accommodations, itineraries, and associated travel logistics for business activities and roadshows.
• Stakeholder Engagement: Build and maintain strong, collaborative relationships with internal teams, board members, external partners, and regional leadership.
• Project & Event Management: Lead or support ad-hoc business projects, executive retreats, strategy days, and leadership events.
• Financial Admin: Process executive expense claims, manage department purchase orders, and monitor budget records.

About You:

• Highly flexible with your approach to start/finish times, with the understanding that it all balances out over the week!
• Proven track record as a PA/EA supporting Senior Executives or Directors in a fast-paced setting.
• Ideally experience in the housing sector, if not then similar, such as local government, social care, education, policing, or other regulated environment.
• Exceptional written and verbal communication skills with impeccable attention to detail, especially minute-taking in meetings.
• Highly proficient across the Microsoft 365 suite (Teams, Outlook, PowerPoint, Word, Excel) and digital meeting tools.
• Demonstrated ability to manage highly confidential, commercially sensitive information with integrity.
• Calm under pressure, used to variety and change, highly adaptable, can anticipate others' needs, and capable of prioritising competing deadlines independently.

Why You'll Love This Job:

• Work-Life Balance:35-hour working week with hybrid working and flexible start/finish times.
• Pension & Benefits:Generous pension contributions, life assurance, and voluntary employee schemes (health, wellness, gym discounts, cycle-to-work).
• Growth & Wellbeing:Clear pathways for professional development, training allowance, and dedicated health and wellbeing support.
• Inclusive Culture: A welcoming environment where everyone is valued, respected, and supported to thrive.

If you are ready to make an impact and support a driven, values-led leadership team, we would love to hear from you.