Executive Assistant

VWA Ltd; Greater London; On-site; GBP 38,000 - 52,000; Full time

Benefits offered by this job

Discretionary annual bonus

Fully office-based in Central London

25 days' holiday plus bank holidays

Job summary

VWA Ltd in Central London is seeking an experienced Executive Assistant to provide hands-on support to senior professionals and oversee day-to-day office operations.

You will manage diaries, coordinate meetings and travel, prepare documents, liaise with suppliers, and help welcome new joiners while driving efficient processes.

The role offers a discretionary annual bonus and a fully office-based working environment with standard hours.

Qualifications

• EA experience within financial services or similar professional environment
• Experience managing office operations alongside executive support
• Excellent organisational skills with ability to manage competing priorities
• Proactive, resourceful and solutions-focused approach
• Strong communication and attention to detail

Responsibilities

• Extensive diary and inbox management for senior professionals
• Coordinating meetings, travel arrangements and expenses
• Preparing correspondence, documents and meeting materials
• Managing day-to-day office operations and administration
• Liaising with suppliers, facilities providers and external stakeholders
• Supporting new joiners and coordinating internal events
• Identifying opportunities to improve processes and ensure the office runs efficiently
• Providing additional administrative and ad hoc support as required

Skills

Diary management

Inbox management

Meetings coordination

Travel arrangements

Expense management

Office operations

Stakeholder liaison

New joiner support

Process improvement

Ad hoc support

Tools

Microsoft Office

AI awareness

Job description

An exciting opportunity to join a well-established financial services firm based in Central London. This is a professional, collaborative and fast-paced environment, offering the chance to work closely with senior individuals and play a key role in the smooth running of the business.

About the Role

This is a varied and hands-on position combining Executive Assistant support with wider office management responsibilities. The successful candidate will be highly organised, proactive and confident working independently, with the ability to take ownership of their responsibilities.

Duties will include:

• Extensive diary and inbox management for senior professionals
• Coordinating meetings, travel arrangements and expenses
• Preparing correspondence, documents and meeting materials
• Managing day-to-day office operations and administration
• Liaising with suppliers, facilities providers and external stakeholders
• Supporting new joiners and coordinating internal events
• Identifying opportunities to improve processes and ensure the office runs efficiently
• Providing additional administrative and ad hoc support as required

Candidate Specification

• Previous Executive Assistant experience within financial services or a similar professional environment
• Experience managing office operations alongside executive support
• Excellent organisational skills and the ability to manage competing priorities
• A proactive, resourceful and solutions-focused approach
• Confident and polished communication skills, with strong attention to detail
• Comfortable working autonomously and taking ownership of tasks
• A personable, collaborative and flexible attitude
• Strong Microsoft Office skills and an interest in technology and AI

Additional Information

• Competitive salary, dependent on experience
• Discretionary annual bonus
• Fully office-based in Central London
• Working hours of 9am-5.30pm, with occasional flexibility required
• Benefits include 25 days' holiday plus bank holidays, pension and private medical insurance