Executive Assistant / Office Manager

Vwa Ltd; Greater London; On-site; GBP 42,000 - 60,000; Full time

Benefits offered by this job

Discretionary annual bonus

Pension

Private medical insurance

25 days holiday

Job summary

Vwa Ltd in Central London is seeking an Executive Assistant / Office Manager to support senior executives and oversee day-to-day office operations. The role combines high-level administrative support with broader office management responsibilities in a fast-paced, professional financial services environment.

The ideal candidate will be highly organised, proactive and capable of working independently, taking ownership of tasks, and liaising with external stakeholders and internal teams.

Qualifications

• Previous EA experience within financial services or similar professional environment.
• Experience managing office operations alongside executive support.
• Excellent organisational skills and the ability to manage competing priorities.
• A proactive, resourceful and solutions-focused approach.
• Confident and polished communication skills, with strong attention to detail.

Responsibilities

• Extensive diary and inbox management for senior professionals.
• Coordinating meetings, travel arrangements and expenses.
• Preparing correspondence, documents and meeting materials.
• Managing day-to-day office operations and administration.
• Liaising with suppliers, facilities providers and external stakeholders.
• Supporting new joiners and coordinating internal events.
• Identifying opportunities to improve processes and ensure the office runs efficiently.
• Providing additional administrative and ad-hoc support as required.

Skills

Executive support

Office management

Organisational skills

Communication

MS Office

Attention to detail

Tools

Microsoft Office Suite

AI interest

Job description

Executive Assistant / Office Manager

Financial Services

Competitive salary + bonus + benefits

Central London

Permanent

About the Company

An exciting opportunity to join a well-established financial services firm based in Central London. This is a professional, collaborative and fast-paced environment, offering the chance to work closely with senior individuals and play a key role in the smooth running of the business.

About the Role

This is a varied and hands-on position combining Executive Assistant support with wider office management responsibilities. The successful candidate will be highly organised, proactive and confident working independently, with the ability to take ownership of their responsibilities.

Duties

• Extensive diary and inbox management for senior professionals
• Coordinating meetings, travel arrangements and expenses
• Preparing correspondence, documents and meeting materials
• Managing day-to-day office operations and administration
• Liaising with suppliers, facilities providers and external stakeholders
• Supporting new joiners and coordinating internal events
• Identifying opportunities to improve processes and ensure the office runs efficiently
• Providing additional administrative and ad-hoc support as required

Candidate Specification

• Previous Executive Assistant experience within financial services or a similar professional environment
• Experience managing office operations alongside executive support
• Excellent organisational skills and the ability to manage competing priorities
• A proactive, resourceful and solutions-focused approach
• Confident and polished communication skills, with strong attention to detail
• Comfortable working autonomously and taking ownership of tasks
• A personable, collaborative and flexible attitude
• Strong Microsoft Office skills and an interest in technology and AI

Additional Information

• Competitive salary, dependent on experience
• Discretionary annual bonus
• Fully office-based in Central London
• Working hours of 9am-5.30pm, with occasional flexibility required
• 25 days' holiday plus bank holidays, pension and private medical insurance