Executive Assistant / Office Manager

VWA (Victoria Wall Associates); City Of London; On-site; GBP 42,000 - 64,000; Full time

Benefits offered by this job

Bonus

Benefits

Job summary

Victoria Wall Associates is seeking an Executive Assistant / Office Manager in Central London. This role blends senior executive support with hands-on office management in a fast-paced financial services environment.

You will manage calendars and inboxes, coordinate meetings and travel, prepare materials, and liaise with suppliers and internal teams. A proactive, autonomous professional with strong MS Office skills is essential.

Qualifications

• Previous Executive Assistant experience in financial services or similar professional environment.
• Experience managing office operations alongside executive support.
• Excellent organisational skills and ability to manage competing priorities.
• Proactive, resourceful and solutions-focused approach.
• Confident and polished communication skills with strong attention to detail.
• Comfortable working autonomously and taking ownership of tasks.
• Personable, collaborative and flexible attitude.
• Strong Microsoft Office skills and an interest in technology and AI.

Responsibilities

• Extensive diary and inbox management for senior professionals.
• Coordinating meetings, travel arrangements and expenses.
• Preparing correspondence, documents and meeting materials.
• Managing day-to-day office operations and administration.
• Liaising with suppliers, facilities providers and external stakeholders.
• Supporting new joiners and coordinating internal events.
• Identifying opportunities to improve processes and ensure the office runs efficiently.
• Providing additional administrative and ad hoc support as required.

Skills

Executive Assistant

Office management

Microsoft Office

AI interest

Communication skills

Organisational skills

Autonomy

Job description

Executive Assistant / Office Manager
Financial Services
Competitive salary + bonus + benefits
Central London
Permanent
3-COMEA/RvF

About the Company
An exciting opportunity to join a well-established financial services firm based in Central London. This is a professional, collaborative and fast-paced environment, offering the chance to work closely with senior individuals and play a key role in the smooth running of the business.

About the Role
This is a varied and hands-on position combining Executive Assistant support with wider office management responsibilities. The successful candidate will be highly organised, proactive and confident working independently, with the ability to take ownership of their responsibilities.

Duties will include:

• Extensive diary and inbox management for senior professionals
• Coordinating meetings, travel arrangements and expenses
• Preparing correspondence, documents and meeting materials
• Managing day-to-day office operations and administration
• Liaising with suppliers, facilities providers and external stakeholders
• Supporting new joiners and coordinating internal events
• Identifying opportunities to improve processes and ensure the office runs efficiently
• Providing additional administrative and ad hoc support as required

Candidate Specification

• Previous Executive Assistant experience within financial services or a similar professional environment
• Experience managing office operations alongside executive support
• Excellent organisational skills and the ability to manage competing priorities
• A proactive, resourceful and solutions-focused approach
• Confident and polished communication skills, with strong attention to detail
• Comfortable working autonomously and taking ownership of tasks
• A personable, collaborative and flexible attitude
• Strong Microsoft Office skills and an interest in technology and AI

Additional Information

• Competitive salary, dependent on experience
• Discretionary annual bonus
• Fully office-based in Central London
• Working hours of 9am-5, with occasional flexibility required
• Benefits include 25 days' holiday plus bank holidays, pension and private medical insurance