Executive Assistant

Office Collective Limited; Greater London; Hybrid; GBP 65,000 - 90,000; Full time

Benefits offered by this job

Discretionary bonus

Hybrid working

Benefits package

Job summary

Office Collective Limited in the City of London is seeking an experienced Executive Assistant to support two Senior Managers in a fast‑paced financial services environment. The role is hybrid with a competitive salary, bonus and benefits, and excellent work‑life balance.

You will manage complex diaries, coordinate international travel and expenses, prepare meeting packs and presentations, and liaise with senior stakeholders.

Qualifications

• Proven experience as Executive Assistant in financial services (IB, private equity, asset management).
• Strong diary, travel and expense management skills are essential.
• Discretion, attention to detail and reliability required.

Responsibilities

• Complex diary and calendar management.
• Coordinating extensive international travel and itineraries.
• Managing expenses and expense reporting.
• Preparing meeting packs, presentations and documentation.
• Handling correspondence and administrative support.
• Liaising with clients and senior stakeholders.
• Supporting wider team activities and projects.
• Assisting with events, hospitality and meeting logistics.
• Acting as a trusted point of contact across the business.

Skills

Diary management

Travel coordination

Expense management

Stakeholder management

Communication

Organisation

Discretion

Tools

Microsoft Office

Job description

City of London | Competative salary+ Bonus + Benefits | Hybrid

Excellent work-life balance (Mon-Fri, 9am-5pm)

An exciting opportunity has arisen for an experienced Executive Assistant to join a highly regarded financial services organisation based in the City of London.

You will need to have previously worked as an Executive Assistant in Investment Banking, Private Equity or Asset Management. This is essential for this role.

Supporting 2 Senior Managers & their team, this role requires a polished, proactive and highly organised individual who thrives in a fast-paced environment and enjoys building strong relationships with senior stakeholders.

This is a traditional Executive Assistant position where attention to detail, discretion and exceptional organisational skills are essential.

The Role

Working closely with a team of senior professionals, your responsibilities will include:

• Complex diary and calendar management
• Coordinating extensive international travel and itineraries
• Managing expenses and expense reporting
• Preparing meeting packs, presentations and documentation
• Handling correspondence and administrative support
• Liaising with clients and senior stakeholders
• Supporting wider team activities and projects
• Assisting with events, hospitality and meeting logistics
• Acting as a trusted point of contact across the business

About You

• Previous experience within financial services,(investment banking, M&A, private equity, asset management)
• Strong experience managing busy diaries, travel and expenses
• Exceptional organisational skills and attention to detail
• Ability to prioritise effectively in a fast-moving environment
• Professional, adaptable and highly reliable
• Warm, personable and confident in dealing with senior stakeholders
• Strong communication and relationship-building skills
• Proficient in Microsoft Office

The Opportunity

This is a fantastic opportunity to join a well-established international organisation that offers a collaborative culture, exposure to senior leadership and the chance to work within a dynamic and fast-paced environment.

Salary & Benefits

• Discretionary annual bonus
• Hybrid working: 4 days in the office, 1 day from home
• Excellent work-life balance (Mon-Fri, 9am-5pm)

If you're looking for your next challenge within a professional and fast-paced environment, we'd love to hear from you.