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Executive Assistant

Mimecast

Greater London

Hybrid

GBP 44,000 - 66,000

Full time

17 days ago

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Job summary

A leading cybersecurity firm in Greater London seeks a proactive Executive Assistant to support senior leaders in the Engineering division. This role involves managing complex schedules, assisting with engineering operations, preparing communications, and facilitating a smooth workflow. The ideal candidate has 5+ years of experience supporting C-level executives, excellent organizational skills, and proficiency in Microsoft Office and Google Workspace tools. The position offers a hybrid work arrangement and competitive compensation.

Benefits

Comprehensive benefits package

Flexible hybrid working model

Formal learning opportunities

Qualifications

5 years supporting C-level or senior executives.
At least 2 years in engineering operations or technical program management.
High level of discretion with confidential information.

Responsibilities

Coordinate complex calendars and schedule meetings.
Assist in preparing engineering dashboards and reports.
Draft and manage communications for senior leaders.
Organize materials for leadership meetings and events.

Skills

Organizational skills

Time Management

Excellent written and verbal communication skills

Microsoft Office

Personal Assistant Experience

Calendar Management

Administrative Experience

Google Suite

Education

Bachelor’s degree or equivalent work experience

Tools

Microsoft Office Suite

Google Workspace

Slack

Zoom

Jira

Executive Assistant

Unleash Innovation with Mimecast! Join the momentum behind our award‑winning platform at Mimecast! As a vital part of the Engineering Leadership Team, you’ll play a key role in delivering our product and protecting our customers. Together we’re harnessing cutting‑edge solutions that empower our customers to master Human Risk Management on an unprecedented scale. Dive in and be part of the future!

Why Join Our Team

At Mimecast we protect organizations worldwide with cutting‑edge security solutions and a relentless commitment to innovation. Our Software Engineering division is at the heart of our technical excellence, building tools and platforms that keep our clients safe.

We are seeking a proactive, resourceful and highly organized Executive Assistant to support our Vice President of Software Engineering and up to three additional senior leaders. This unique role blends high‑level executive support with engineering operations responsibilities, ensuring our leadership team and engineering organization run efficiently and effectively in a fast‑paced high‑growth environment.

What You’ll Do

Coordinate complex calendars, schedule meetings across time zones and manage shifting priorities for up to three senior leaders.
Assist in the preparation and management of engineering dashboards, status reports and key performance indicators (KPIs).
Draft, review and manage internal and external communications ensuring timely and appropriate responses.
Organize and prepare materials for leadership meetings, team off‑sites and industry events. Take minutes and follow up on action items as needed.
Plan and book domestic and international travel, including itineraries, accommodations and expense reports.
Prepare, edit and manage documents, presentations and spreadsheets for executive review.
Serve as a point of contact between senior leaders, staff, clients and partners to facilitate smooth information flow.
Support onboarding of new team members and assist with other administrative tasks as needed.
Partner with engineering leadership to track project milestones, deliverables and resource allocation.
Assist with budget tracking, procurement of engineering tools and vendor management as needed.

What You’ll Bring

Experience: 5 years supporting C‑level or senior executives, with at least 2 years in an engineering operations, technical program management or similar role, preferably within technology or cybersecurity sectors.
Skills: Superior organizational and time‑management abilities; excellent written and verbal communication skills.
Proficiency with Microsoft Office Suite, Google Workspace and collaboration tools such as Slack, Zoom and Jira.
Familiarity with engineering operations concepts such as agile methodologies, project tracking and technical documentation.
Attributes: High level of discretion with confidential information; proactive, adaptable and able to anticipate needs.
Strong multitasking skills and ability to thrive in a dynamic fast‑paced environment.
Education: Bachelor’s degree preferred or equivalent work experience.

What We Bring

Join the Mimecast team to accelerate your career journey working with cutting‑edge technologies and contributing to projects that have real customer impact. You will be immersed in a dynamic environment that recognizes and celebrates your achievements.

Mimecast is on a path of steady and healthy growth, investing in people like you who bring the skills and expertise to raise our technical expertise, operational maturity and customer success to the next level. Your contributions are important – every voice and action matters.

Mimecast offers formal and on‑the‑job learning opportunities, maintains a comprehensive benefits package that helps our employees and their family members sustain a healthy lifestyle, and provides opportunities to work with cross‑functional teams to build your knowledge.

Our Hybrid Model

We provide you with the flexibility to live a balanced healthy life through our hybrid working model that champions both collaborative teamwork and individual flexibility. Employees are expected to come to the office at least two days per week because working together in person:

Fosters a culture of collaboration, communication, performance and learning.
Drives innovation and creativity within and between teams.
Introduces employees to priorities outside of their immediate realm.
Ensures important interpersonal relationships and connections with one another and our community.

Salary

The UK base salary range for this position is base benefits. This reflects the minimum and maximum target for new‑hire salaries for this position. This position may also be eligible for bonus incentive plans and other related benefits. Our salary ranges are determined by role level and location. These factors and individual capabilities will also determine the individual pay offered.

Belonging at Mimecast

Cybersecurity is a community effort. That’s why we’re committed to building an inclusive diverse community that celebrates and welcomes everyone, unless they’re a cybercriminal of course.

We’re proud to be an Equal Opportunity and Aff…itive Action Employer and we encourage you to join us whatever your background. We particularly welcome applicants from traditionally underrepresented groups.

We consider everyone equally: your race, age, religion, sexual orientation, gender identity, ability, marital status, nationality or any other protected characteristic won’t affect your application.

Due to certain obligations to our customers, an offer of employment will be subject to your successful completion of applicable background checks conducted in accordance with local law.

Key Skills