Executive Assistant

HIVED LTD; Greater London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading logistics startup in London is seeking a proactive Executive Assistant to support its CoFounders. This role involves managing complex schedules, coordinating travel, and providing personal support. The ideal candidate has exceptional organizational skills, experience in a similar role, and a can-do attitude. This is a unique opportunity to work closely with visionary founders in one of Europe's fastest-growing companies, ensuring smooth operations as the startup scales.

Qualifications

• Proven experience as an Executive Assistant or similar support role.
• Excellent communication and interpersonal skills, both verbal and written.
• Ability to juggle multiple priorities and meet deadlines in a fast-paced environment.

Responsibilities

• Manage the complex diaries of CEO and CPO as a gatekeeper.
• Organise national and international travel arrangements.
• Provide personal support to CoFounders with personal errands and tasks.

Skills

Slack

Sensitive Information

Interpersonal Skills

Confidentiality

Ownership

Discretion

Education

Degree educated

Tools

G-Suite

Notion

Slack

Job description

We are looking for a proactive, organised and highly dependable Executive Assistant (EA) to support our CoFounders (CEO & CPO) both professionally and personally. This is an unique opportunity to work closely with two visionary founders at the helm of one of Europe's fastest-growing tech startups. If you thrive in fast-paced environments, love juggling multiple priorities and take pride in enabling others to do their best work - this role is for you. No two days will be the same - from managing and protecting their business schedules, to coordinating international travel, you'll work with a wide variety of stakeholders - from team members to investors and brands. You'll gain unparalleled insight into what it takes to build and scale a high-growth startup, whilst playing an integral role in driving the company's future success and ensuring the CoFounders execute efficiently and effectively as we scale., CoFounder Support

Responsibilities

• Own and manage the complex diaries of our CEO and CPO, acting as a true gatekeeper.
• Proactively streamline their schedules to ensure maximum focus on strategic priorities.
• Organise national and international travel (sometimes last minute), including flights, hotels, transfers and agendas – all within budget.
• Prepare and manage expense claims on behalf of the CoFounders.
• Book meeting rooms, source off‑site venues and coordinate logistics for internal and external meetings on their behalf – and, when required, attend meetings to take diligent notes and track action points.
• Provide personal support to the CoFounders such as managing personal appointments, family commitments or special projects; arranging personal travel; and assisting with ad hoc personal errands and tasks.

Strategic & Team Enablement

• Work closely with the Chief of Staff to support and coordinate on key initiatives – including board and executive team meetings, quarterly planning sessions, strategic off‑sites and other company‑wide milestones – through scheduling, venue sourcing or stakeholder liaison.
• Support the Chief of Staff in facilitating internal communications – for example, ensuring key messages and draft comms are reviewed by the CoFounders in a timely manner.
• Support on team engagement activities, such as company‑wide events and socials as and when required.

Job Details

• 4 days in office and one day working from home.

Qualifications

• Slack, Sensitive Information, Interpersonal Skills, Confidentiality, Ownership, Discretion, Proven experience as an Executive Assistant, Personal Assistant, or in a similar support – ideally in a fast‑paced startup or scale‑up environment.
• Exceptionally organised and strong attention to detail – with the ability to juggle multiple priorities, anticipate needs, set clear priorities and meet deadlines – all while staying calm and focused in a fast‑paced environment.
• Excellent communication and interpersonal skills that demonstrate a high level of professionalism, both verbal and written.
• Discretion and confidentiality in handling sensitive information.
• Confident, directive and decisive, yet personable and approachable enough to keep things moving with tact.
• Naturally resourceful and solutions‑focused – you find a way, not a roadblock.
• A positive, can‑do attitude – no job is too big or too small – you’re always willing to roll up your sleeves and get stuck in.
• Driven by curiosity, ownership and a desire to constantly improve.
• Familiarity with G‑Suite products, Notion and Slack.
• Degree educated.

About HIVED

At HIVED, we're steamrolling forward as one of Europe's fastest growing startups, and our momentum shows no signs of slowing. Based in London, we are a climate and logistics start-up building the first sustainable parcel delivery network at scale, powered by a 100% electric fleet. In an ever-growing industry where unreliable service has long been the norm, HIVED has been built from the ground‑up to meet the demands of modern consumers and disrupt parcel delivery. A tech company at heart, our talent and technology is laser‑focused on delivering the best possible delivery experience for end‑customers and meeting the needs of our retail partners. From our drivers to our data engineers, we are constantly working to improve this customer experience that makes us deliver better. Already trusted by leading international brands such as John Lewis, Nespresso, Uniqlo, H&M brands and more, we are solidifying our position as the leaders in Europe to tackle this growing market. Our tight‑knit team is made up of ex‑Revolut, Bain, HelloFresh, ASOS, Apple and Google employees, and we are backed by some of Europe's leading investors and VCs in climate‑tech, logistics and mobility including Planet A Ventures, Maersk Growth, Pale Blue Dot VC, Eka Ventures, NordicNinja VC and the British government. We're passionate about driving innovation and redefining the future of delivery.