Executive Administrator: Strategic Office & Board Support

Graham + Sibbald; City of Edinburgh; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Annual leave

Birthday day off

Maternity/Paternity leave

Pension scheme

Cycle to Work

Private healthcare

Flexible benefits

Job summary

Graham + Sibbald is seeking an Executive Administrator based in our Edinburgh office to join our growing team. You will provide executive and administrative support to the Senior Executive Assistant and leadership team, coordinating diaries, meetings and events, and ensuring accurate records.

You will work across the organisation with discretion and initiative to enable efficient executive support services and excellent client service.

Qualifications

• Provide effective executive support to senior leadership with discretion.
• Ensure timely production of reports, presentations and correspondence.
• Coordinate diaries, meetings and travel arrangements efficiently.
• Maintain confidential information and handle sensitive records securely.
• Deliver excellent customer service and act as a trusted contact for senior leaders.

Responsibilities

• Provide executive and administrative support to the Senior Executive Assistant and leadership team.
• Coordinate executive activities, manage communications and organise meetings and events.
• Maintain accurate records and support business projects and APC training where applicable.
• Answer incoming calls and set up boardrooms for meetings in the Edinburgh office.
• Collaborate across the organisation to ensure smooth operation of support services.

Skills

Executive support

Diary management

Communications

Team collaboration

Discretion

Tools

Microsoft Office

Microsoft Outlook

Job description

Graham + Sibbald is seeking an Executive Administrator based in our Edinburgh office to join our growing team. You will provide executive and administrative support to the Senior Executive Assistant and leadership team, coordinating diaries, meetings and events, and ensuring accurate records.

You will work across the organisation with discretion and initiative to enable efficient executive support services and excellent client service.