Executive Assistant

Cross Resourcing; City of Edinburgh; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Life Assurance

Income Protection

Critical Illness Cover

Health Cash Plan

Health Assessment

Job summary

A leading law firm in Edinburgh is looking for an experienced Legal Executive Assistant. This role involves managing diaries, coordinating meetings, and handling confidential communications to ensure smooth operations. Candidates should have proven experience in a similar role, strong communication skills, and the ability to work under pressure. The firm offers various health-related benefits and a supportive work environment.

Qualifications

• Proven experience as a Personal or Executive Assistant.
• Able to deal with pressure and meet tight deadlines.
• Confident engaging with stakeholders at all levels.
• Adaptable to changing workflows and varying hours
• Initiative-driven and able to work independently to improve efficiency
• Exceptional organisational and multitasking abilities
• Proficient in Word (track changes/mail merge), Outlook (diary/tasks), Excel and PowerPoint; willingness to enhance IT skills
• Familiarity with Aderant, DMS and BigHand would be advantageous

Responsibilities

• Manage diaries and coordinate meetings.
• Handle new client enquiries professionally.
• Support lawyers and paralegals with case management.
• Liaising with clients and third parties professionally via email, phone and in person
• Preparing letters of engagement, expense claims and invoices
• Assisting with marketing, business development and internal systems updates
• Organising travel, accommodation and seminar materials
• Providing cover and support across the team during absences and holidays

Skills

Excellent communication skills

Exceptional organisational abilities

Proficient in Microsoft Office

Ability to work independently

Experience with Aderant, DMS, BigHand

Job description

Overview

We are recruiting on behalf of our client a leading law firm in Edinburgh for an experienced Legal Executive Assistant.

This role supports senior stakeholders by managing diaries, coordinating meetings, managing confidential communications, and ensuring smooth day-to-day operations.

What you’ll do

• Diary and email management, including meeting coordination and document preparation
• Handling new client enquiries and maintaining accurate records
• Supporting lawyers and paralegals with case management, billing, and document handling
• Liaising with clients and third parties professionally via email, phone, and in person
• Preparing letters of engagement, expense claims, and invoices
• Assisting with marketing, business development, and internal systems updates
• Organising travel, accommodation, and seminar materials
• Providing cover and support across the team during absences and holidays

What You’ll Need

• Proven experience as a Personal or Executive Assistant, ideally within Private Client
• Able to deal with pressure/meets tight deadlines
• Excellent communication skills; confident engaging with stakeholders at all levels
• Adaptable to changing workflows/varying hours
• Uses initiative and works independently to improve efficiency and support fee earners
• Exceptional organisational and multitasking abilities
• Proficient in Microsoft Word (track changes/mail merge), Outlook (diary/tasks), Excel, and PowerPoint, with a willingness to enhance IT skills
• Familiarity with Aderant, DMS, and BigHand would be advantageous

What You’ll Receive

• Life Assurance (option to increase)
• Income Protection
• Critical Illness
• Health Cash Plan
• Health Assessment

What’s Next?

For more information, contact Susan or apply via the link below.

Cross Resourcing is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief, and age.