Executive Administrator

Graham + Sibbald; City of Edinburgh; Presencial; GBP 24.000 - 32.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Annual leave

Birthday day off

Maternity/Paternity leave

Pension scheme

Cycle to Work

Private healthcare

Flexible benefits

Descripción de la vacante

Graham + Sibbald is seeking an Executive Administrator based in our Edinburgh office to join our growing team. You will provide executive and administrative support to the Senior Executive Assistant and leadership team, coordinating diaries, meetings and events, and ensuring accurate records.

You will work across the organisation with discretion and initiative to enable efficient executive support services and excellent client service.

Formación

• Provide effective executive support to senior leadership with discretion.
• Ensure timely production of reports, presentations and correspondence.
• Coordinate diaries, meetings and travel arrangements efficiently.
• Maintain confidential information and handle sensitive records securely.
• Deliver excellent customer service and act as a trusted contact for senior leaders.

Responsabilidades

• Provide executive and administrative support to the Senior Executive Assistant and leadership team.
• Coordinate executive activities, manage communications and organise meetings and events.
• Maintain accurate records and support business projects and APC training where applicable.
• Answer incoming calls and set up boardrooms for meetings in the Edinburgh office.
• Collaborate across the organisation to ensure smooth operation of support services.

Conocimientos

Executive support

Diary management

Communications

Team collaboration

Discretion

Herramientas

Microsoft Office

Microsoft Outlook

Descripción del empleo

We are seeking to recruit an Executive Administrator based in our Edinburgh office to join our growing business.

The Role

The role will primarily involve providing executive and administrative support to the Senior Executive Assistant and leadership team, enabling the effective delivery of business priorities and strategic objectives. The role is responsible for coordinating executive activities, managing communications, organising meetings and events, maintaining accurate records and supporting business projects.

The Executive Administrator will work collaboratively across the organisation, exercising professionalism, discretion and initiative to ensure the efficient operation of executive support services.

Role Requirements

• To provide effective and efficient administrative support to board members.
• To maintain a strong understanding of the Company’s services, systems and processes to deliver excellent customer service and to act as a trusted point of contact for senior leaders, anticipating requirements and resolving issues proactively
• Produce reports, correspondence, presentations and other documentation accurately and on time.
• Coordinate diaries, meetings, travel arrangements and events efficiently.
• Maintain a strong understanding of the Company’s services, systems and processes to deliver excellent customer service.
• Management of confidential and sensitive information with discretion.
• Answering incoming telephone calls
• Setting up boardroom for meetings
• Office Reception

Skills + Experience

Full understanding of Microsoft Suite and the proven ability to work individually as well as part of a team. Knowledge of working in an Office environment – Estate Agency/Chartered Surveyors office preferable.

Employee Benefits

• Generous annual leave and bank holiday entitlement
• Day off on your birthday
• Enhanced maternity and paternity leave
• Company pension scheme
• Cycle to Work scheme
• Private healthcare after qualifying period
• Flexible benefits platform

Our team is made up of over 450 highly qualified professionals, located in 24 offices across the UK. They are supported and resourced by a senior team of Managing Partners, Associates and Consultants.

We are an RICS Quality Assured Firm, with qualified Energy Assessors in each of our offices who are able to prepare Home Reports and Energy Performance Certificates for both the commercial and residential sectors. All our valuers have been accredited though the RICS Valuer Registration Scheme.

In everything we do, we aim to maintain the highest possible professional standards. We recruit, train and invest in our staff, offering a structured APC training programme and providing the best possible personal and professional development for all of our people.