Executive Admin & Travel Coordinator (London)

Foster + Partners; Greater London; On-site; GBP 28,000 - 34,000; Full time

Job summary

Foster + Partners in London is seeking an Administration Assistant to support senior leadership and project teams. You will manage diaries, arrange international travel, coordinate meetings and handle studio communications with discretion.

This role requires professionalism, strong organisational skills, and the ability to prioritise under pressure while representing the studio with tact and diplomacy.

Qualifications

• Proven experience managing busy diaries and international travel logistics.
• Strong organisational skills with the ability to prioritise under pressure.
• Smart and professional dress and personal presentation at all times.
• Confident communication skills with professional, diplomatic manner.
• Excellent interpersonal skills and ability to work with all levels of staff.
• High level of discretion and experience handling confidential information.
• Proficiency in Microsoft Outlook, Word and Excel.

Responsibilities

• Manage complex diaries, meetings and international travel logistics.
• Coordinate studio operations and communications.
• Support senior leadership and project teams to keep activities running smoothly.
• Maintain discretion and confidentiality in all dealings.
• Represent Foster + Partners professionally in internal and external interactions.

Skills

Diary management

Travel logistics

Organisation

Professional presentation

Communication skills

Interpersonal skills

Discretion

Microsoft Outlook

Microsoft Word

Microsoft Excel

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Foster + Partners in London is seeking an Administration Assistant to support senior leadership and project teams. You will manage diaries, arrange international travel, coordinate meetings and handle studio communications with discretion.

This role requires professionalism, strong organisational skills, and the ability to prioritise under pressure while representing the studio with tact and diplomacy.