Administration Assistant

Foster + Partners; Greater London; On-site; GBP 28,000 - 34,000; Full time

Job summary

Foster + Partners in London is seeking an Administration Assistant to support senior leadership and project teams. You will manage diaries, arrange international travel, coordinate meetings and handle studio communications with discretion.

This role requires professionalism, strong organisational skills, and the ability to prioritise under pressure while representing the studio with tact and diplomacy.

Qualifications

• Proven experience managing busy diaries and international travel logistics.
• Strong organisational skills with the ability to prioritise under pressure.
• Smart and professional dress and personal presentation at all times.
• Confident communication skills with professional, diplomatic manner.
• Excellent interpersonal skills and ability to work with all levels of staff.
• High level of discretion and experience handling confidential information.
• Proficiency in Microsoft Outlook, Word and Excel.

Responsibilities

• Manage complex diaries, meetings and international travel logistics.
• Coordinate studio operations and communications.
• Support senior leadership and project teams to keep activities running smoothly.
• Maintain discretion and confidentiality in all dealings.
• Represent Foster + Partners professionally in internal and external interactions.

Skills

Diary management

Travel logistics

Organisation

Professional presentation

Communication skills

Interpersonal skills

Discretion

Microsoft Outlook

Microsoft Word

Microsoft Excel

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Administration Assistant

Department: Administration

Employment Type: Permanent - Full Time

Location: London

Reporting To: Maia Mack-Holmes

Description

As an Administration Assistant at Foster + Partners, you’ll play a key role in keeping our senior leadership and project teams running seamlessly, managing everything from complex diaries and international travel to meetings, communications and studio coordination. This is a fast-paced, high-responsibility role where your organisation, discretion and proactive mindset will make a real impact every day.

This role is ideal if you want to:

• Manage complex schedules, travel and meetings in a dynamic, international environment.
• Take ownership of a varied workload where no two days are the same.
• Build relationships across teams and work closely with senior stakeholders.
• Suggest and implement new initiatives to support the development of the role as required.
• Work in a role that values precision, professionalism and confidentiality.

What you will bring to the team:

• Proven experience managing busy diaries, meetings and international travel logistics.
• Strong organisational skills with the ability to prioritise and stay calm under pressure and conflicting demands.
• Smart and professional dress and personal presentation at all times, acting as an ambassador on behalf of Foster + Partners.
• Confident communication skills with a professional, diplomatic manner.
• Excellent interpersonal skills and ability to work well with all levels of management and staff both internally and externally.
• High level of discretion and experience handling confidential information.
• Proficiency in Microsoft Outlook, Word and Excel.