Personal Assistant to Founder London

Image Simon Menges; Greater London; On-site; GBP 35,000 - 50,000; Full time

Benefits offered by this job

Private health insurance

Cycle to work scheme

Cash health plan

Employer contribution pension

Employee assistance plan

Enhanced maternity and paternity leave

Visa assistance for relocation

Job summary

A prestigious design studio in London is seeking an experienced Personal Assistant to support the founder in various international projects. You will manage complex schedules, coordinate travel logistics, and collaborate with global teams. The ideal candidate will have over 4 years of relevant experience in dynamic environments and possess strong organizational and judgment skills. The position offers a flexible work schedule and several employee benefits including health insurance and pension contributions.

Qualifications

• 4+ years of personal or executive assistant experience, ideally in creative or consulting environments.
• Highly organized and agile, comfortable with complexity.
• Ability to coordinate across different cultures and time zones.

Responsibilities

• Schedule meetings across time zones and manage complex schedules.
• Coordinate international travel, including flights and accommodations.
• Collaborate with global offices to maintain seamless operations.

Skills

Organizational skills

Judgment

Ability to handle complexity

Collaborative work

Cultural coordination

Job description

We are seeking an exceptional Personal Assistant to support our practice founder, David Chipperfield, in his innovative work across our studios in London, Berlin, Milan, Shanghai and Santiago de Compostela.

An essential aspect of the role is helping to establish and maintain a clear set of daily priorities. You will play a key part in ensuring that time, information and commitments are organized in a way that supports a manageable workload and allows space for focused decision-making and creative work. This includes managing correspondences, complex schedules and travel arrangements, preparing information in a concise and accessible form, and supporting the flow of communication around David’s responsibilities.

The role also includes collaborating with David’s wife, Evelyn Stern, assisting with diary management, invitations and personal commitments.

Accuracy, careful judgement, strong organisational skills and an ability to handle a wide range of matters with consistency and professionalism is essential.

Key Responsibilities

International Coordination

• Schedule meetings across time zones, sourcing relevant context and background information from our various offices.
• Manage the diary around key events.
• Plan ahead strategically, mapping meeting schedules and travel requirements up to six months in advance.

Travel Management and Logistics

• Coordinate complex international travel including flights, accommodation, and ground transportation.
• Research optimal routes and costs, working with travel agents to secure the best arrangements.
• Handle visa applications, travel documentation, and real-time travel support when plans change.

Collaborative Support

• Work closely with the group leadership and key personnel across our global offices to maintain seamless operations.
• Handle various bookings, event coordination, and social calendar management.
• Track industry invitations and social commitments, managing RSVPs and attendance.
• Support occasional personal and family requirements as needed.

Reporting Line: This role reports directly to David Chipperfield on a day‑to‑day basis, with active collaboration with the Director of Operations for DC Studio Limited and Head of Group Communications for Group DC.

Skills, Knowledge and Expertise

4+ years of personal or executive assistant experience, ideally in creative, consulting, or other fast-paced professional environments. You're highly organized, agile, comfortable with complexity, and enjoy coordinating across different cultures and time zones. You work well independently while maintaining strong collaborative relationships.

We offer a variety of employee benefits including private health insurance, cycle to work scheme, a cash health plan, employer contribution pension, employee assistance plan, enhanced maternity and paternity leave, visa assistance for candidates who need to relocate to London. Our core hours policy allows flexibility in your daily start and end times.