Administrative Assistant

Foster + Partners; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading global design firm in Greater London is seeking an Administrative Assistant to join their dynamic team. In this role, you will manage correspondence and high-level travel logistics while providing proactive administrative support to Senior Partners and project teams. Candidates should have exceptional attention to detail, strong communication skills in English, and proficiency in Microsoft Office. This is a full-time position where you will actively contribute to high-profile, creative projects in an inspiring environment.

Qualifications

• Previous experience in a fast-paced or creative environment.
• Exceptional attention to detail and organisation skills.
• Strong written and verbal communication skills in English.

Responsibilities

• Manage correspondence, diaries, meetings, and travel logistics.
• Provide proactive and confidential administrative support.
• Coordinate studio-wide functions and improve processes.

Skills

Diary and travel management

Attention to detail

Written and verbal communication in English

Proficiency in Microsoft Office

Professional presence

Proactive attitude

Job description

Join to apply for the Administrative Assistant role at Foster + Partners

Recruitment consultant at Foster + Partners [e-mail]

12 month Fixed Term Contract

Join a global design icon and help shape the future.

Foster + Partners is one of the world’s most influential and pioneering architecture and design practices, known for redefining skylines, reimagining cities, and pushing the boundaries of sustainable innovation. With studios spanning the globe and a portfolio of extraordinary work across every continent – from airports and cultural centres to cutting‑edge workplaces and city masterplans – we don’t just design spaces, we create legacies.

We’re looking for a talented Administration Assistant to join our dynamic team – someone who brings professionalism, precision, and a proactive spirit to the heart of our creative engine. This isn’t your typical admin role. You’ll be working alongside Senior Partners, project teams, and support leaders in a fast‑moving, world‑class studio, helping to enable the delivery of high‑profile international projects that shape the way people live, work, and connect.

Why this role?

At Foster + Partners, no two days are the same. You’ll be immersed in a highly collaborative, inspiring environment where excellence is the standard – and where every team member, no matter their title, plays a vital part in the bigger picture.

This role will expose you to the inner workings of a globally respected design business. You'll gain direct insight into how landmark projects come to life, from concept to completion, while learning from some of the best minds in the industry. We’ll support your development, encourage your initiative, and give you space to grow within a supportive, forward‑thinking culture.

What you’ll be doing

• Acting as a central point of contact for Partners and project teams – managing correspondence, diaries, meetings, and high‑level travel logistics
• Providing proactive and confidential administrative support, from typing and expenses to document prep and research
• Coordinating studio‑wide functions – calendars, housekeeping, guest experiences, and operational excellence
• Working closely with teams across the studio and global offices, ensuring seamless collaboration and continuity
• Supporting the wider administration team and contributing to the continual improvement of our processes and service delivery

What you’ll bring

• Previous experience in diary and travel management, ideally in a fast‑paced or creative environment
• Exceptional attention to detail, organisation, and discretion
• Strong written and verbal communication skills in English (essential)
• Proficiency in Microsoft Office, especially Outlook, Word and Excel
• Confidence, resilience, and a polished, professional presence
• A proactive attitude, positive energy, and a commitment to high standards
• The ability to stay calm under pressure and adapt in a dynamic setting

What’s in it for you

At Foster + Partners, you’re not just taking a job – you’re joining a culture of creativity, excellence, and constant evolution. We offer an environment that’s as supportive as it is ambitious, where you’ll be empowered to take initiative, build meaningful relationships, and develop a long‑term career in one of the most respected names in global design.

This is your chance to work on something that matters. To contribute to projects seen and experienced by millions. To learn, to grow, and to be part of something extraordinary.

Ready to bring your best to the world stage?

Apply now and help us shape the future — beautifully, thoughtfully, and with purpose.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Administrative

Industries

Office Administration and Administrative and Support Services