Executive Team Assistant – Global Diary & Travel

Helsing; Greater London; On-site; GBP 28,000 - 38,000; Full time

Job summary

Helsing in London is seeking a proactive Team Assistant to support the Chief Operating Officer. You will manage complex diaries across time zones, arrange meetings with government and industry partners, and handle sensitive correspondence with care and discretion.

You will plan travel, compile briefings, and ensure expenses are accurate and compliant. Fluency in English and strong MS Office skills are essential; experience supporting senior stakeholders in fast-moving environments is highly

Qualifications

• Supported senior stakeholders in a fast-paced environment.
• Managed calendars and scheduling across time zones.
• Coordinated travel and logistics for leadership teams.

Responsibilities

• Act as first point of contact for leadership, handling internal/external correspondence.
• Manage complex diaries and schedule internal/external meetings across time zones.
• Plan business travel, including itineraries, visas, and logistics, end-to-end.
• Prepare travel and expense reports accurately and on time.

Skills

Executive support

Diary management

Travel coordination

Tools

MS Office (Outlook)

SAP Concur

Job description

Helsing in London is seeking a proactive Team Assistant to support the Chief Operating Officer. You will manage complex diaries across time zones, arrange meetings with government and industry partners, and handle sensitive correspondence with care and discretion.

You will plan travel, compile briefings, and ensure expenses are accurate and compliant. Fluency in English and strong MS Office skills are essential; experience supporting senior stakeholders in fast-moving environments is highly