Executive Assistant to Exco | Hybrid & Travel Coordination

Fletchers Solicitors Limited; Manchester; Hybrid; GBP 38,000 - 54,000; Full time

Benefits offered by this job

35 hours per week

Bonus scheme

35 days holiday (incl. bank holidays)

Pension scheme

Life Assurance

Medicash policy

Company sick pay

Enhanced maternity/paternity/IVF

Flexible working

Social events

Training & development

Job summary

Fletchers Group in Manchester is seeking an Executive Assistant to provide proactive support to three Exco members, managing diaries, travel, meetings and related administration. The role requires a highly organized individual who can anticipate needs and handle confidential information with discretion.

You will coordinate meetings, prepare agendas and materials, take minutes, and support senior leaders with day-to-day tasks in a flexible hybrid environment.

Qualifications

• Strong administrative and organisational skills, ideally gained within a PA/EA or senior administrative role.
• Excellent diary management skills and the ability to manage multiple, complex and changing priorities.
• Excellent communication and interpersonal skills, with the confidence to communicate professionally with senior stakeholders, colleagues and external contacts.

Responsibilities

• Provide proactive and effective EA support to three Exco members, taking ownership of their day-to-day administrative requirements.
• Manage complex and often changing diaries, ensuring time is used effectively and meetings are prioritised appropriately.
• Liaise with internal and external stakeholders to arrange meetings, coordinating availability and resolving diary clashes.
• Organise travel arrangements, including flights, hotels, transfers and itineraries, ensuring all arrangements are accurate and communicated clearly.
• Arrange and coordinate meetings and events, ensuring all logistical requirements are considered in advance.
• Attend meetings where required to take accurate notes, minutes and actions, ensuring follow-up actions are clearly recorded.

Skills

Diary management

Stakeholder management

Meetings coordination

Travel arrangements

Notes/minutes

Discretion/confidentiality

Independent working

MS Office

Education

PA/EA or senior admin experience

Tools

Microsoft Office

Job description

Fletchers Group in Manchester is seeking an Executive Assistant to provide proactive support to three Exco members, managing diaries, travel, meetings and related administration. The role requires a highly organized individual who can anticipate needs and handle confidential information with discretion.

You will coordinate meetings, prepare agendas and materials, take minutes, and support senior leaders with day-to-day tasks in a flexible hybrid environment.