Facilities Administrator

Foster + Partners; London; On-site; GBP 25,000 - 35,000; Full time

Benefits offered by this job

Competitive salary

25 days holiday

Annual bonus

Salary review

Job summary

A leading architecture firm in London is seeking a Facilities Administrator to manage jobs in the CAFM system, handle invoices, and provide support to the facilities team. Strong Excel skills and experience with CAFM systems are essential. The role includes booking meeting rooms and offering basic IT support. Expect competitive salary and benefits including 25 days holiday and an annual bonus.

Qualifications

• Experience with CAFM systems and pre-planned maintenance.
• Strong Excel skills essential for reporting and data analysis.
• Attention to detail and ability to work under tight deadlines.

Responsibilities

• Managing jobs in our CAFM system.
• Raising PO's and dealing with invoices.
• Booking meeting rooms.
• Providing basic IT support to all facilities team members.

Skills

Experience with CAFM systems

Strong Excel skills

Proactive approach to work

Confidence in communication

Attention to detail

Job description

Join to apply for the Facilities Administrator role at Foster + Partners.

Foster + Partners is a global studio for architecture, engineering, urban, and landscape design, rooted in sustainability. We are looking for a Facilities Administrator to join the Facilities team in our Battersea office.

Role responsibilities:

1. Managing jobs in our CAFM system.
2. Raising PO's and dealing with invoices.
3. Managing our CAFM system for both reactive and planned jobs.
4. Scanning and managing expense claims.
5. Dealing with daily emails.
6. Booking meeting rooms.
7. Providing basic IT support to all facilities team members.

The ideal candidate will have experience with CAFM systems and pre-planned maintenance. You will be part of the overall Helpdesk team, managing the email inbox, updating the system, and managing jobs that come through by booking contractors.

Strong Excel skills are essential for reporting and data analysis, along with a proactive approach to work. You should be confident in your communication abilities at all levels. Attention to detail and the ability to work under tight deadlines are crucial.

You can expect a competitive salary, 25 days holiday, an annual bonus, salary review, and more.

Please apply with an up-to-date PDF CV.

Additional Information

• Seniority level: Not Applicable
• Employment type: Full-time
• Job function: Administrative
• Industries: Architecture and Planning

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Location: London, England, United Kingdom.