Events & Marketing Coordinator

Carter Murray; City Of London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading legal firm in the USA is seeking an Events & Marketing Coordinator to support various client-facing and internal events. This role requires excellent organizational skills and attention to detail to ensure high-quality events that reflect the firm's branding. Key responsibilities include organizing seminars and receptions, managing logistics, overseeing event budgets, and maintaining communication materials. This position is an excellent opportunity to assist in delivering events aligned with the firm's business development strategy.

Qualifications

• Must have proven experience in event planning and execution.
• Ability to handle logistics and vendor management effectively.
• Experience in managing budgets and financial aspects of events.

Responsibilities

• Organize and support seminars, webinars, and receptions.
• Handle venue sourcing and vendor management.
• Develop and maintain GDPR-compliant mailing lists.
• Coordinate event promotions and communication materials.

Skills

Strong organisational skills

Attention to detail

Event planning

Budget management

Communication skills

Job description

This Events & Marketing Coordinator opportunity is positioned within an innovative US legal firm and will be a a key team member within the Marketing Department, supporting the end-to-end delivery of a range of client-facing and internal events that align with the firm’s business development strategy. Working closely with partners, fee-earners, and the wider business development and marketing team, the role requires strong organisational skills, attention to detail, and the ability to deliver high-quality events that reflect the firm’s brand and values. The Coordinator will report directly to the Director of Business Development and Marketing.

• Event Planning and Execution : Organize and support seminars, webinars, and receptions for clients and internal audiences.
• Logistics Management : Handle venue sourcing, vendor management, speaker communications, catering, AV needs, and event follow-up.
• Calendar and Resource Management : Maintain an events calendar and manage resources to meet critical deliverables.
• Budget and Financial Management : Support event budgets, negotiate with suppliers, and process invoices.
• Mailing Lists : Develop and maintain GDPR-compliant mailing lists.
• Promotions : Create event invitations and coordinate website and social media promotions.
• Meetings Coordination : Manage pre-planning and debriefing meetings.
• Metrics and Reporting : Track event metrics, monitor attendance, and collect feedback.
• Sponsorship Opportunities : Identify and leverage event and sponsorship opportunities.
• Client Hospitality : Coordinate event ticket and merchandise requests.
• Communications : Produce and distribute client and internal communications.
• Collateral Materials : Collaborate with the creative team to produce supporting materials.
• Content Creation : Assist in drafting lawyer bios, practice area descriptions, and social media content.