Events Lead for Sport & PE Programs | Inclusive & On-site

Icf; Ledston; On-site; GBP 26,000 - 38,000; Full time

Job summary

Icf is seeking an Events Coordinator to coordinate safe, inclusive and high-quality events for sports and PE programmes, including practitioner conferences and network meetings. The role focuses on detailed logistics and delivering a welcoming experience for delegates and partners, with attention to accessibility and participant confidence.

Responsibilities include planning, budgeting, registration, venue management and on-site support, while ensuring safeguarding, data protection and

Qualifications

• Experience planning and delivering events, conferences, workshops or multi-stakeholder activities.
• Excellent organisational skills and the ability to manage multiple deadlines with attention to detail.
• Experience with venues, suppliers and monitoring event expenditure.
• Strong customer service and written communication skills.

Responsibilities

• Develop event plans, schedules, budgets, risk registers and run sheets for assigned events.
• Coordinate delegate registration, communications, accessibility, travel, accommodation and joining information.
• Brief and manage venues, suppliers, speakers, volunteers and internal contributors against agreed standards and deadlines.
• Apply safeguarding, health and safety, accessibility and data protection procedures, particularly where children or young people attend.
• Provide on-site delivery support, resolve issues quickly and maintain clear escalation routes.
• Manage purchase orders, invoices and event records and reconcile activity against budget.
• Collect feedback and participation data and produce post-event learning and improvement actions.

Skills

Event planning

Budget management

Stakeholder coordination

Customer service

Communication

CRM systems

Travel & logistics

Tools

CRM systems

Event management software

Job description

Icf is seeking an Events Coordinator to coordinate safe, inclusive and high-quality events for sports and PE programmes, including practitioner conferences and network meetings. The role focuses on detailed logistics and delivering a welcoming experience for delegates and partners, with attention to accessibility and participant confidence.

Responsibilities include planning, budgeting, registration, venue management and on-site support, while ensuring safeguarding, data protection and