Inclusive Events Coordinator | Hybrid

ICF; Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Benefits offered by this job

Hybrid work policy

Wellbeing hub

You Matter recognition program

Private medical insurance

Dental insurance

Pension scheme

Life assurance

Group Income Protection

Enhanced parental leave

Job summary

ICF in London is seeking an Events Coordinator to coordinate safe, inclusive and high-quality events for sports and PE programmes, including practitioner conferences, network meetings and communities of practice. You will manage detailed logistics, delegate communications, venue and supplier coordination, and ensure accessibility and safeguarding.

The role offers a hybrid working policy and opportunities to develop practical solutions and strong relationships with delegates and partners.

Qualifications

• Experience planning and delivering events, conferences, workshops, or comparable multi-stakeholder activity.
• Excellent organisational skills and the ability to manage several deadlines without losing attention to detail.
• Experience working with venues and suppliers and monitoring event expenditure.
• Strong customer service and written communication skills.
• Experience with CRM, registration or event-management systems; ability to travel and stay overnight when required.

Responsibilities

• Develop event plans, schedules, budgets, risk registers and operational run sheets for assigned events.
• Coordinate delegate registration, communications, accessibility requirements, travel, accommodation and joining information.
• Brief and manage venues, suppliers, speakers, volunteers and internal contributors against agreed standards and deadlines.
• Apply safeguarding, health and safety, accessibility and data protection procedures, particularly where children or young people attend.
• Provide on-site delivery support, resolve issues quickly and maintain clear escalation routes.
• Manage purchase orders, invoices and event records and reconcile activity against budget.
• Collect feedback and participation data and produce post-event learning and improvement actions.

Skills

Event planning

Organisational skills

Customer service

Written communication

CRM / event-management systems

Job description

ICF in London is seeking an Events Coordinator to coordinate safe, inclusive and high-quality events for sports and PE programmes, including practitioner conferences, network meetings and communities of practice. You will manage detailed logistics, delegate communications, venue and supplier coordination, and ensure accessibility and safeguarding.

The role offers a hybrid working policy and opportunities to develop practical solutions and strong relationships with delegates and partners.