Hybrid Project Coordinator — Sports & PE Networks

ICF; Greater London; Hybrid; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Hybrid working policy

Wellbeing hub

You Matter recognition program

Private Medical Insurance

Dental insurance

25 days annual leave

Pension scheme 5% employer

Life assurance 4x salary

Group Income Protection

Enhanced parental leave policies

Job summary

ICF is seeking a proactive Administrative/Project Coordinator in London to support sports, PE and physical activity programmes. You’ll keep plans, data and communications organized, helping teams deliver a joined-up experience for schools and partners.

The role involves coordinating meetings, monitoring information and assisting with financial controls, templates, and shared systems. The ideal candidate will have experience in busy teams, strong attention to detail, excellent communication, and

Qualifications

• Experience providing project, programme or administrative support in a busy team.
• High attention to detail and confidence maintaining databases, spreadsheets and structured records.
• Good written and verbal communication and a customer-focused approach.
• Proficiency in Microsoft 365, particularly Word, Excel, PowerPoint, Outlook, Teams and SharePoint.
• Ability to prioritise changing workloads, meet deadlines and work collaboratively.

Responsibilities

• Maintain project plans, action logs, contact databases, document libraries and programme trackers.
• Respond to routine enquiries from schools, practitioners, community organisations and delivery partners and route complex issues appropriately.
• Coordinate meetings, training sessions and network events, including invitations, materials, minutes and follow-up actions.
• Collect monitoring information, check completeness and prepare routine summaries for programme reporting.
• Support purchase orders, invoices, grants administration and other financial controls in line with agreed processes.
• Format and proofread programme documents, resources and stakeholder communications.
• Help improve templates, workflows and shared systems so information is easier to find and use.

Skills

Project coordination

Administrative support

Attention to detail

Written and verbal communication

Microsoft 365 proficiency

Time management

Tools

Microsoft 365

SharePoint

Teams

Outlook

Job description

ICF is seeking a proactive Administrative/Project Coordinator in London to support sports, PE and physical activity programmes. You’ll keep plans, data and communications organized, helping teams deliver a joined-up experience for schools and partners.

The role involves coordinating meetings, monitoring information and assisting with financial controls, templates, and shared systems. The ideal candidate will have experience in busy teams, strong attention to detail, excellent communication, and