Events Officer - Sports And Pe Programmes

Icf; Ledston; On-site; GBP 26,000 - 38,000; Full time

Job summary

Icf is seeking an Events Coordinator to coordinate safe, inclusive and high-quality events for sports and PE programmes, including practitioner conferences and network meetings. The role focuses on detailed logistics and delivering a welcoming experience for delegates and partners, with attention to accessibility and participant confidence.

Responsibilities include planning, budgeting, registration, venue management and on-site support, while ensuring safeguarding, data protection and

Qualifications

• Experience planning and delivering events, conferences, workshops or multi-stakeholder activities.
• Excellent organisational skills and the ability to manage multiple deadlines with attention to detail.
• Experience with venues, suppliers and monitoring event expenditure.
• Strong customer service and written communication skills.

Responsibilities

• Develop event plans, schedules, budgets, risk registers and run sheets for assigned events.
• Coordinate delegate registration, communications, accessibility, travel, accommodation and joining information.
• Brief and manage venues, suppliers, speakers, volunteers and internal contributors against agreed standards and deadlines.
• Apply safeguarding, health and safety, accessibility and data protection procedures, particularly where children or young people attend.
• Provide on-site delivery support, resolve issues quickly and maintain clear escalation routes.
• Manage purchase orders, invoices and event records and reconcile activity against budget.
• Collect feedback and participation data and produce post-event learning and improvement actions.

Skills

Event planning

Budget management

Stakeholder coordination

Customer service

Communication

CRM systems

Travel & logistics

Tools

CRM systems

Event management software

Job description

To coordinate safe, inclusive and high-quality events for sports, and PE programmes, including practitioner conferences, network meetings, communities of practice. The role manages detailed logistics while creating a positive, welcoming experience for delegates and partners. It will help bring local networks together to share learning, build relationships and develop practical solutions, ensuring that events are accessible and well organised for people with different needs and levels of confidence.

Key responsibilities

• Develop event plans, schedules, budgets, risk registers and operational run sheets for assigned events.
• Coordinate delegate registration, communications, accessibility requirements, travel, accommodation and joining information.
• Brief and manage venues, suppliers, speakers, volunteers and internal contributors against agreed standards and deadlines.
• Apply safeguarding, health and safety, accessibility and data protection procedures, particularly where children or young people attend.
• Provide on-site delivery support, resolve issues quickly and maintain clear escalation routes.
• Manage purchase orders, invoices and event records and reconcile activity against budget.
• Collect feedback and participation data and produce post-event learning and improvement actions.

Skills, knowledge and experience

• Experience planning and delivering events, conferences, workshops, or comparable multi-stakeholder activity.
• Excellent organisational skills and the ability to manage several deadlines without losing attention to detail.
• Experience working with venues and suppliers and monitoring event expenditure.
• Strong customer service and written communication skills.
• Experience with CRM, registration or event-management systems; ability to travel and stay overnight when required.

Desirable experience

• Understanding of safeguarding practice and risk management for events involving children and young people.
• Experience within sport, physical activity, education, charity or membership organisations.

Personal qualities

• Inclusive and collaborative, with the confidence to build trust across schools, community organisations, public bodies and delivery partners.
• Organised and solutions-focused, able to manage competing priorities while maintaining quality and accurate records.
• Committed to widening participation and motivated to reducing barriers to sport and physical activity for underserved groups.
• Comfortable travelling and working flexibly when programme activity, events or partner engagement requires it.