Hybrid Events Coordinator: Inclusive & Impactful Logistics

ICF; Plymouth; Hybrid; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Hybrid work policy

Private medical insurance

Dental insurance

Pension 5% employer contribution

Life assurance 4x salary

Income protection 66% of salary

Enhanced parental leave

You Matter rewards program

Job summary

ICF in London is seeking an Events Coordinator to coordinate safe, inclusive and high-quality events for sports and PE programmes. You will manage detailed logistics, coordinate delegate registration, travel and accommodation, and ensure accessibility and safeguarding compliance.

The role involves on-site delivery support and post-event learning actions. Applicants should have experience planning events, strong organisational and customer-service skills, and familiarity with CRM or

Qualifications

• Experience planning and delivering events, conferences, workshops, or comparable multi-stakeholder activity.
• Excellent organisational skills and the ability to manage several deadlines without losing attention to detail.
• Experience working with venues and suppliers and monitoring event expenditure.
• Strong customer service and written communication skills.
• Experience with CRM, registration or event-management systems; ability to travel and stay overnight when required.

Responsibilities

• Develop event plans, schedules, budgets, risk registers and operational run sheets for assigned events.
• Coordinate delegate registration, communications, accessibility requirements, travel, accommodation and joining information.
• Brief and manage venues, suppliers, speakers, volunteers and internal contributors against agreed standards and deadlines.
• Apply safeguarding, health and safety, accessibility and data protection procedures, particularly where children or young people attend.
• Provide on-site delivery support, resolve issues quickly and maintain clear escalation routes.
• Manage purchase orders, invoices and event records and reconcile activity against budget.
• Collect feedback and participation data and produce post-event learning and improvement actions.

Skills

Event planning

Organisational skills

Customer service

Written communication

Travel flexibility

Tools

CRM

Registration systems

Event-management software

Job description

ICF in London is seeking an Events Coordinator to coordinate safe, inclusive and high-quality events for sports and PE programmes. You will manage detailed logistics, coordinate delegate registration, travel and accommodation, and ensure accessibility and safeguarding compliance.

The role involves on-site delivery support and post-event learning actions. Applicants should have experience planning events, strong organisational and customer-service skills, and familiarity with CRM or