Events Coordinator

Global Underwater Hub; United Kingdom; Remote; GBP 25,000 - 45,000; Full time

Job summary

An established industry player is seeking an Events Coordinator to support and promote a diverse range of physical, online, and hybrid events. This role will involve coordinating bookings, maintaining the CRM system, and assisting the marketing team to ensure seamless event execution. The ideal candidate will possess a relevant degree and have demonstrable experience in event management, showcasing exceptional organizational and interpersonal skills. Join a forward-thinking organization that values collaboration and innovation, and be part of a team dedicated to transforming the underwater sector into a thriving industry while contributing to the energy transition to net zero.

Qualifications

• Bachelor’s degree or equivalent in Media, Events or Communications required.
• Demonstrable knowledge of Events Management and CRM systems.

Responsibilities

• Coordinate and support the delivery of GUH events and conferences.
• Maintain CRM system and assist with event administration.

Skills

Event Management

Communication Skills

Interpersonal Skills

Organizational Skills

Attention to Detail

Motivated Self-Starter

Education

Bachelor’s degree / HNC in Media, Events or Communications

Tools

Microsoft Office 365

CRM Systems

Adobe InDesign

Adobe Photoshop

Canva

Job description

Global Underwater Hub (GUH) is the leading trade and industry development body for the UK’s underwater sectors with a vision to transform the sector into one of the largest and fastest growing industries in the country, accelerating the energy transition to net zero, creating high value jobs, technology and exports.

GUH represents the diverse range of businesses operating in the UK’s £9.2 billion underwater industry. We facilitate cross-collaboration and growth across the underwater industry, which comprises offshore energy, aquaculture, defence, telecoms and subsea minerals.

Led and governed by industry, GUH represents, promotes and supports all sectors of the underwater industry by providing companies with the market information, connections and access to specialist expertise that they need to grow.

The primary focus of the Events Coordinator will be to support, coordinate and assist promotion and delivery of the full range of physical, online and hybrid events (exhibitions, conferences, workshops, meetings and webinars) organised and delivered by GUH.

In addition, the role also has responsibility for update and maintenance of the CRM system, as well as the maintenance, development and update of electronic systems and mailing lists.

Key Accountabilities:

1. Event and Conference support
   • Coordination of the Fundamentals for Subsea Course.
   • Coordination of the bookings for all GUH events.
   • Assist with the collation of information for promotional literature (i.e., speaker's photos and biographies, documentation - programmes, delegate lists, badges, etc.).
   • Prepare any information for delegates, for circulation and the website.
   • Ensuring all bookings are logged on the appropriate system and that the paperwork is passed to the Accounts Assistant for invoicing.
   • Responsible for organising and delivering smaller GUH events.
2. Maintain CRM system and update electronic systems and mailing lists.
3. Assist the Marketing Director and events team with the administration of events organised by GUH. This includes, but is not limited to, the following tasks:
   • Ensuring all bookings are logged in the appropriate system and that the paperwork is passed to the Accounts Assistant for invoicing.
   • Ensure that the marketing team is advised of any appropriate information.
   • General admin assistance when required:
     • Updating spreadsheets/systems.
     • Answering the telephones and directing calls/taking messages.
     • Ensuring that all messages are dealt with efficiently and promptly.
     • To assist with meetings – preparing the room with the correct number of seats and organising catering (i.e., making/serving drinks and also tidying up afterwards).
     • Work with the Office Manager to ensure the smooth running of the office and provide support when required to any member of the team.
   • Other duties as directed by the Marketing Director, Events Lead and CEO as required.
4. Must portray a professional, corporate image to all visitors when representing GUH in the office and while working away from the office.
5. The ideal candidate will be computer literate and confident in using Microsoft Office. Training will be provided for Adobe InDesign /Adobe PhotoShop / Canva as required.

GUH core values:

• Trustworthy – We are an open and welcoming organisation.
• Strategic – We are an intelligence led organisation providing stakeholders with access to information relevant to the underwater marketplace.
• Expertise – We are industry subject matter experts, providing specialist knowledge of all sectors of the underwater industry.
• Insightful – We ensure our stakeholders have access to relevant data and market analysis to allow them to harness opportunities in a growing global marketplace.
• Collaborative – We work across industry sectors to facilitate and support collaboration with colleagues and stakeholders.

All our activities are underpinned with a demonstrable focus on our own personal health and safety and the health and safety of our colleagues and stakeholders. We always demonstrate safety leadership in our words and actions.

Person specification

Qualifications and experience:

• Bachelor’s degree / HNC or equivalent relevant experience in a Media, Events or Communications related discipline.
• Demonstrable knowledge of Events Management.
• Demonstrable relevant experience in a similar role / environment.
• Has been exposed to underwater business environments.
• Knowledge of and experience of working in and/or with external Events service providers.
• Has proven ability to interact and develop respect with a broad range of internal and external stakeholders and senior level management.

Specific training / specialist skills:

• High IT literacy; able to pick up and learn new social media and software tools quickly.
• Knowledge and exposure to maintaining a CRM database.
• Previous exposure to Microsoft Dynamics CRM database preferred.
• Ability to manage multiple projects at the same time.
• Personal computer proficiency, Microsoft Office 365 skills essential.
• Knowledge and experience of Adobe software packages or Canva.

Personal skills:

• Ability to work as part of a small team and to deadlines, as well as autonomously.
• Excellent verbal communication and interpersonal skills. Proven ability to interact with and develop respect with a range of internal and external stakeholders and senior level management.
• Proven ability to facilitate and support collaboration with colleagues and stakeholders.
• Action orientated.
• Motivated self-starter, capable of working under own direction.
• High level of integrity and discretion in dealing with sensitive information.
• Keen attention to detail.
• Excellent organisational skills.

Next steps:

If you are interested in applying for this role, please send a CV and covering letter to Angus Brechin, HR Manager, Global Underwater Hub - [e-mail].

If you have any requirements or adjustments that you may need assistance with throughout the application process, please contact Angus Brechin or call 01224 506600.